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Vehicle Management Specialist

3 months ago

Worcester, Worcestershire, United Kingdom Sanctuary Group Full time

Sanctuary is a prominent provider of housing, care, and community services in the UK, employing approximately 13,000 individuals. We foster a culture that values diversity and nurtures talent.

Fleet Operations Coordinator

Location: Worcester with a blend of remote and office work

Salary: £23,270 per annum (pro rata)

Hours: 35 hours per week

Position Type: Temporary for a specified duration

We are seeking a Fleet Operations Coordinator to join our dedicated Fleet team in Worcester. This team of five is responsible for the daily operations that ensure Sanctuary's fleet of vehicles is fully operational. The role encompasses a variety of tasks, from general administrative duties to specific responsibilities related to vehicle management, such as approving drivers, arranging vehicle hires for business purposes, and updating the fleet management system to maintain accurate records of all vehicle operational data. While experience in a fleet department is preferred, we are open to training a skilled general administrator.

Key Responsibilities:

  • Ordering and managing vehicle hires, tracking updates, and scheduling deliveries.
  • Maintaining comprehensive fleet data through the Group's fleet management system.
  • Performing administrative tasks for approximately 3,000 drivers, ensuring compliance at all times.
  • Establishing strong working relationships with clients by addressing fleet inquiries promptly and providing exceptional customer service.
  • Contributing to the enhancement of processes and procedures to improve team efficiency.
  • Inputting and maintaining precise employee and fleet records concerning necessary documentation and licensing requirements.

Required Skills and Experience:

  • Experience in a similar role within a transport or operational environment is advantageous but not mandatory.
  • Strong verbal and written communication skills, with the ability to engage effectively at all levels.
  • Familiarity with current fleet legislation and documentation requirements is beneficial.
  • Highly organized with the ability to prioritize tasks effectively.
  • Attention to detail is crucial, as is the accuracy of the information provided.
  • A positive and adaptable work ethic, demonstrating reliability and punctuality.
  • Proficient in Microsoft Office applications, including Word, Excel, Outlook, and Teams.

Why Join Us?

As one of the UK's leading providers of housing, care, and community services, Sanctuary employs over 14,000 individuals and manages more than 116,000 units of accommodation across England and Scotland. Our services encompass general rented housing, retirement living, supported housing, student and key worker accommodation, and care homes. We also offer a variety of additional services, including maintenance and telecare, all delivered by our dedicated staff committed to exceptional customer service.

Our Benefits:

We are dedicated to making Sanctuary a great place to work, prioritizing your wellbeing. Our attractive employment package acknowledges your contributions and supports your physical, mental, and financial health, allowing you to customize your employee benefits. The package includes:

  • 25 days of annual leave (increasing to a maximum of 30 days) plus public holidays (pro rata).
  • A pension scheme with matching employer contributions from Sanctuary up to specified limits.
  • Life Assurance.
  • Employee Volunteering scheme.
  • Employee Advice Service, including counseling.
  • Cycle to Work scheme.
  • Voluntary health plans.
  • Employee discounts.
  • Wellbeing support and resources.
  • Employee recognition program.
  • Salary: £23,270 per annum (pro rata).

Building Equality and Diversity:

Sanctuary Group actively encourages applications from individuals of diverse backgrounds to support our commitment to creating an inclusive environment for our employees and clients. We collaborate closely with the Home Office to prevent unlawful working. Sanctuary Group operates under the trading name of Sanctuary Housing Association, an exempt charity.