Project Manager Assistant

7 days ago

Glasgow, Glasgow City, United Kingdom Hymans Robertson Full time

About the Role

Hymans Robertson is seeking a highly organized and detail-oriented Project Coordinator to join our Third Party Administration team in Edinburgh or Glasgow. As a Project Coordinator, you will play a key role in supporting the delivery of projects and providing high-quality support to our clients.

Key Responsibilities

  • Coordinate activities and provide administrative support to Project Managers to ensure successful project delivery.
  • Plan and organize project meetings, including the production and sharing of meeting agendas, supporting papers, minutes, and updating the tasks board.
  • Create and update internal Teams sites and client SharePoint sites/files, ensuring accurate version control procedures are maintained.
  • Track and report on project budget spends and support the client billing process.
  • Monitor and maintain project documentation to ensure it provides an accurate picture of progress at any point in time and facilitates regular reporting.
  • With guidance, create and develop project plans and other key project control documentation, based on agreed deliverables and timescales.
  • Manage RAID logs.
  • Ensure project tasks are progressed/completed within pre-agreed timescales.
  • Travel to client meetings and other Hymans Robertson offices, as required.

Requirements

  • Experience working in a project role, coupled with a strong desire to pursue a career as a project professional.
  • Confident and experienced in facilitating meetings with senior stakeholders and clients.
  • Strong time management, organizational, and prioritization skills to successfully meet deadlines and manage workloads.
  • Proficient in Microsoft Office skills, including Word, Excel, Outlook, and PowerPoint. MS Project experience would be an advantage but is not essential.
  • An excellent communicator who works in a partnering and collaborative way.
  • A problem-solver with a strong can-do attitude and a hands-on approach.
  • Able to remain calm and continue to deliver under pressure.
  • Works flexibly in a fast-moving environment.

What We Offer

  • A competitive salary and access to our profit share scheme.
  • A flexible selection of employee benefits, so you can choose a package that best matches your lifestyle and needs.
  • A collaborative and encouraging work environment where your thinking and ideas are encouraged.
  • On-site mental health and wellbeing assistance.
  • A commitment to helping you develop both personally and professionally, with mentoring opportunities and access to our award-winning learning portal, Aspire.
  • Regular social activities, in addition to three days paid volunteering leave each year and a day's leave to celebrate your birthday.
  • Hybrid working, so you can enjoy the positive wellbeing of working from home as well as the benefits of meeting colleagues in our sociable, modern office environments.

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