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Personnel Logistics Coordinator

2 months ago

Burnley, Lancashire, United Kingdom CRC Evans Full time

{"Job Title": "Personnel Logistics Coordinator", "Job Summary": "We are seeking a highly organized and detail-oriented Personnel Logistics Coordinator to join our team at CRC Evans. In this role, you will be responsible for supporting the EMEAA Project Delivery team with the execution of all personnel logistics related to project assignments. This includes ensuring that all personnel mobilizing to projects have the correct training, visas, documentation, and other necessary requirements. You will also assist with the process of obtaining second passports, visa applications, and work permits, as well as tracking and recording comprehensive and accurate personnel movements for projects. Additionally, you will maintain all offshore personnel records and certification, manage global travel arrangements, and coordinate logistical requirements for project personnel. If you have experience working in a fast-paced personnel logistics department, preferably within the Energy sector, and possess excellent communication and problem-solving skills, we encourage you to apply for this exciting opportunity.", "Responsibilities": ["Assist with ensuring that all personnel mobilizing to projects have the correct training, visas, documentation, and other necessary requirements.", "Assist with the process of obtaining second passports, visa applications, and work permits.", "Track and record comprehensive and accurate personnel movements for projects.", "Maintain all offshore personnel records and certification.", "Manage global travel arrangements and coordinate logistical requirements for project personnel.", "Prepare project assignment conditions, travel letters, and other travel or project information.", "Support the project team with cost tracker accuracy and finance with accurate payroll information.", "Deal with associated payroll queries and re-direct queries to HR or payroll as necessary.", "Validate and approve offshore personnel timesheets and expense claims, recording expense claims for project approval.", "Raise purchase orders and validate costs.", "Provide support with agency offshore recruitment activities, sourcing suitable personnel.", "Record offshore personnel holidays or leave requirements in Solab.", "Order, log, and arrange delivery (if necessary) of PPE requirements for field personnel.", "Attend and minute weekly operations meetings and other project meetings as required.", "Support project-specific work and new initiatives across the business.", "Suggest improvements on areas the personnel team can operate more efficiently.", "Participate in out of hours on-call rota and participate in the department and emergency on-call response rota.", "Job Requirements": ["Good level of standard grades or HNC.", "Experience of working in a fast-paced personnel logistics department, preferably within the Energy sector.", "Experience of visa applications, preferably work visas/permits/residencies.", "Able to use own initiative and self-motivated with excellent time management.", "Capable in working under pressure, to deadlines, and operate in a fast-paced environment, handling multiple assignments simultaneously to meet deadlines.", "A 'can do' positive attitude, with a focus on delivery.", "Excellent communication skills - oral and written.", "Strong problem-solving and decision-making skills.", "Flexible team player with the ability to work as part of a team.", "Highly organized and efficient with attention to detail.", "Honest, trustworthy, confidential, and discreet."]}