Office Coordinator

1 month ago

Hoddesdon, Hertfordshire, United Kingdom The Gild Group Full time
{"title": "Office Administrator", "description": "Job Summary

We are seeking a highly organized and detail-oriented Office Administrator to join our team at The Gild Group. As an Office Administrator, you will be responsible for managing office operations, providing administrative support, and ensuring the smooth day-to-day functioning of our business.

Key Responsibilities
  • Coordinate daily office activities, including scheduling and managing appointments for installation projects.
  • Maintain inventory of office supplies and ensure timely restocking.
  • Ensure the office is organized and professional.
Administrative Support
  • Handle client inquiries, schedule service calls, and coordinate with field technicians.
  • Prepare and process invoices, purchase orders, and expense reports related to installations and maintenance.
  • Manage and maintain electronic and paper filing systems, ensuring accuracy and confidentiality.
Communication
  • Act as the main point of contact for clients and vendors, addressing inquiries and resolving issues.
  • Answer and direct phone calls, emails, and other communications effectively.
  • Assist in preparing reports on service activities, project status, and other relevant documentation.
Project Coordination
  • Support the scheduling and coordination of installation projects, ensuring timely and efficient service delivery.
  • Monitor project progress and communicate updates to clients and internal teams.
HR Assistance
  • Assist with onboarding new employees and maintaining personnel records.
  • Support HR tasks such as benefits administration and training coordination.
Requirements
  • Previous experience in an administrative role, preferably within the HVAC or construction industry.
  • Social media experience (Instagram, LinkedIn).
What We Offer
  • Competitive salary and benefits package.
  • Opportunities for professional growth and development.
  • A collaborative and supportive work environment in a specialized industry.
", "lang_code": "en"}

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