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Executive Assistant

2 months ago

Central London, United Kingdom Biscuit Recruitment Full time

We are seeking a highly skilled and organized Executive Assistant to provide comprehensive administrative and operational support to our Chief of Staff and Operations Manager. As a key member of our finance team, you will be responsible for ensuring the smooth day-to-day operations of our office.

Your primary focus will be on providing high-level administrative support, including managing schedules, coordinating meetings, and handling correspondence. You will also be responsible for assisting with office management, HR administration, and travel coordination.

Key Responsibilities:

  • Administrative Support: Provide administrative support to the executive team, including managing schedules, coordinating meetings, and handling correspondence.
  • Operations Assistance: Assist in the day-to-day operations of the office, including managing office supplies, coordinating with vendors, and ensuring the smooth running of the office.
  • HR Administration: Support HR functions such as onboarding new employees, maintaining personnel records, and assisting with payroll and benefits administration.
  • Travel Coordination: Organize travel arrangements for executives, including booking flights, accommodations, and preparing itineraries.
  • Project Management: Support special projects as assigned, which may include research, data analysis, and the preparation of reports.
  • Communication: Serve as a point of contact for internal and external stakeholders, ensuring professional and timely communication.

Requirements:

  • 2 years of experience in administrative or operations support.
  • Strong organizational and multitasking skills with the ability to prioritize effectively.
  • Excellent communication skills, both written and verbal.
  • Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
  • High level of discretion and professionalism, with the ability to handle sensitive information confidentially.
  • A proactive, 'can-do' attitude with a willingness to take on new challenges.