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Executive Support Specialist

2 months ago

Silverstone, United Kingdom Andretti Cadillac Full time
About the Role

We are seeking a highly skilled and experienced Executive Assistant to join our team at Andretti Cadillac. As an Executive Assistant, you will provide confidential and professional support to our senior leadership team, specifically the Chief Legal Officer, Finance Director, and HR Director.

Key Responsibilities
  • Executive Support: Provide administrative support to senior executives, including managing calendars, setting up meetings, and preparing correspondence.
  • Communication: Draft, review, and send communications on behalf of company executives, ensuring accuracy and professionalism.
  • Travel Coordination: Coordinate travel arrangements for executives, including booking flights, hotels, and rental cars.
  • Meeting Preparation: Organize and prepare for meetings, including gathering documents, arranging logistics, and taking minutes.
  • Expense Management: Complete and submit expense reports for executives, ensuring timely and accurate reimbursement.
  • Contract Management: Coordinate the signature of contractual documents and filing within the electronic filing system.
  • Document Preparation: Prepare and populate basic contractual documents, such as NDAs and employment-related documents, based on a pro forma.
Requirements
  • Experience: 2+ years of experience as an Executive Assistant, Personal Assistant, or similar role supporting a senior executive(s).
  • Organizational Skills: Outstanding organizational and time management skills, with the ability to prioritize tasks and manage multiple priorities.
  • Communication Skills: Excellent verbal and written communication skills, with the ability to build strong relationships with executives, team members, and stakeholders.
  • Discretion: Discretion and confidentiality in handling sensitive and confidential information.
  • Technical Skills: Strong IT skills, including MS Office, Word, Excel, and PowerPoint.