General Administrator

Job Title: Administration Assistant - Finance and Supply Chain

Job Summary:

We are seeking a highly organized and detail-oriented Administration Assistant to support our finance and supply chain departments. The ideal candidate will have experience in order processing, sales ledger, and purchase ledger. Proficiency in Microsoft Dynamics Business Central would be advantageous for this role.

Skills:

1. Strong organizational skills with the ability to prioritize tasks effectively.

2. Excellent attention to detail, ensuring accuracy in all financial transactions.

3. Proficient in using computer software, including Microsoft Office Suite (Excel, Word, Outlook).

4. Familiarity with accounting principles and practices.

5. Ability to handle sensitive information with confidentiality.

6. Exceptional communication skills, both written and verbal.

7. Ability to work independently as well as collaboratively within a team environment.

Responsibilities:

1. Process orders accurately and efficiently using established systems.

2. Maintain sales ledger records by updating customer information, processing invoices, and reconciling payments received.

3. Handle purchase ledger activities such as matching invoices against purchase orders and resolving any discrepancies or issues that arise.

4. Assist in monitoring inventory levels by tracking shipments received from suppliers and maintaining stock records accordingly.

5 Conduct regular data entry tasks related to financial transactions into the company's accounting system(s).

6.Support the finance team with general administrative duties such as filing documents, managing expense reports, etc.

Qualifications:

1.Minimum of 2 years' experience working in an administrative role supporting finance or supply chain functions preferred but not essential as full training provided

2.Experience working with order processing systems preferred

3.Proficiency in sales ledger processes including invoicing procedures

4.Knowledge of purchase ledger activities such as invoice matching is advantageous

5.Familiarity with Microsoft Dynamics Business Central or similar ERP software is an advantage

6. Some experience within the food industry or large scale manufacturing is beneficial