Business Administrator

3 weeks ago

West Bromwich, United Kingdom IPU Group Full time

Collect, issue, receive and distribute incoming and outgoing project documentation within pre-agreed timeframes. Internally to production and externally to customers

Project plans and weekly project reports to be sent out weekly

Monitor status of project documentation on an ongoing basis and work with the Project Team and internal departments to expedite overdue actions.

Maintain and develop Project Master Documentation List in accordance with Company Documentation System requirements and Project requirements.

Attend Project meetings and report and issue to internal and external customers.

Provide a technical library service as required.

Assist in defining required documentation for each project at kick off stage.

Define the level of documentation required from sub-suppliers at pre-order stage with the sales and projects team and follow through to delivery.

Compile and Submit data booklets and manuals to the customer.

Follow up on all outstanding documents from sub-suppliers.

Support sales team with documentation required for sales orders i.e. Certificate of Conformity or material certificates

Production and management of IPU’s standard operating procedures

Provide project management support when required

For auditing purposes - fully record and capture the process of the document controller

Find efficiencies in the role and develop new processes

To carry out sales order entry processes

To ensure accurate and timely execution of sales order entry processes

To support inbound call handling through the business

To provide general administration support to all departments as and when required

To highlight sales order/supplier delivery and stock availability conflicts where appropriate

Ordering and raising purchase orders via MRP System, ensuring timely, cost effective delivery

Ordering and raising purchase orders for non-stock items, including services

Proactively work with suppliers to improve delivery times where necessary to achieve sales requirements

Analyse MRP conflicts and alert sales where appropriate

To maintain ERP and CRM databases where required

Liaise with all relevant internal staff

Recording all job details on in-house systems

To schedule service, repair, cleans and warranty jobs for the Group supporting the service department

Liaise with customers and suppliers as and when required

Ensure any SLA’s are achieved as relevant to each department when supporting

Accounts Payable Invoice Processing

Supplier Invoice Queries

BACS Payment Scheduling

Goods Received Not Invoiced

Supplier Statement Reconciliations

To provide general cover where required

**Salary**: £25,000.00 per year

**Benefits**:

- Company pension
- Free parking
- Life insurance
- On-site parking

Ability to commute/relocate:

- West Bromwich, B70 0XB: reliably commute or plan to relocate before starting work (required)

**Education**:

- GCSE or equivalent (preferred)

**Experience**:

- Customer service: 1 year (preferred)
- Administrative experience: 3 years (required)

**Language**:

- English (preferred)

Licence/Certification:

- Driving Licence (preferred)

Work Location: In person

Reference ID: BusinessAdmin

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