Personal Assistant

2 days ago

Salisbury, United Kingdom Nucleus Financial Full time

We're on the lookout for an enthusiastic and motivated Personal Assistant to join our team here at Nucleus. This role is a great opportunity to join a supportive and diligent team who are passionate about providing efficient and responsive administrative support. As we continue through an exciting phase of organisational growth and evolution, there is no better time to join our journey in a role which makes a real difference through how you support the business.
The role will provide support to multiple senior managers and act as a point of contact among executives, employees, clients, and other external partners. By working collaboratively across various teams, you'll have the opportunity to build relationships with a wide range of people, as well as working closely with the three Executive Assistants in the business.
It's a varied role with lots of value-add work to keep you busy, and here are some of the ways you'll spend your time:

- Diary management, including scheduling both internal and external meetings, coordinating schedules, managing diary commitments, and troubleshooting any conflicts that may arise.
- Attending meetings and committees, and carrying out administrative duties, such as documenting minutes, actions and decisions.
- Arranging and coordinating travel and accommodation
- Organising internal and external events such as senior manager offsites, including arranging meeting rooms, catering, etc. as required.
- Administering expenses, raising invoices/purchase requests.
- Answering general enquiries in and any other tasks requested by the business that are deemed as appropriate for this role.

**A bit about you**
Your friends would probably describe you as the 'super-organised one' who is a natural planner, motivated by going the extra mile to provide efficient and reliable support to your stakeholders. You'll love working with people, thrive in challenging situations and are known for your 'can-do' attitude.
Proactive, flexible, and a real self-starter, you're a pro at anticipating peoples needs and will persevere and use your initiative to get the job done with the best outcome possible.
**We've always placed more importance on cultural contribution above technical ability, but we'd really like you to have/be**:

- Previous experience working as a PA at Senior Management level ideally within financial services companies.
- Organisational skills, ability to multi-task, organise others and manage deadlines.
- Ability to prioritise and manage own workload amid conflicting demands and busy work periods.
- Adequate level in the use of Outlook and strong Microsoft skills essential (including Word, Excel and some knowledge of Power Point).
- Work within a pressurised environment requiring flexibility and adaptability.
- Discretion, diplomacy, and the ability to handle sensitive information in confidence.
- Excellent oral and written communication skills and ability to professionally represent the business

**A little about us**
Our purpose at Nucleus is to transform financial services and create better outcomes for our advisers and their clients. It is this purpose that drives everything we do. Whether you are working in a role that is client facing or not, you'll need to be service obsessed to work here.
It's a fast paced and exciting environment, and one where we believe you will get the chance to fulfil your potential and do work that really matters, to you and our clients. We believe in you having your own chunk of responsibility and being trusted to make things happen.
Nucleus' culture is something our people believe sets us apart from other places they've worked.
**Inclusion and diversity at Nucleus**
As with most things in life, who cares, wins. We really care about inclusion.
For us this is not a box-ticking thing, it's a commercial imperative. It isn't about being PC. It's about being future relevant and durable. Find out more on our inclusion page
We offer a generous blend of benefits for the things that really matter to our people, including pension, bonus, enhanced parental leave, paid time off for emergencies, health and wellbeing initiatives and flexible working options.
If you'd like to find out more about us or the role, you can check out #Wearenucleus on social media to see what we've been up to recently or get in touch with Jess in our people team.

**Job Type**: Contract

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