Procurement Officer

2 days ago

Warwick, United Kingdom South Warwickshire University NHS Foundation Trust Full time

Foundation Group Procurement Shared Service (incorporating South Warwickshire, George Eliot & Wye Valley)

Job Summary

We have an exciting opportunity available within the Foundation Group Procurement Shared Service Team. We are a busy and dynamic purchasing function, responsible for sourcing all relevant goods and services across 3 hospital sites (South Warwickshire, George Eliot and Wye Valley NHS Trusts).

We are seeking an energetic, enthusiastic, self-motivated individual, who will be at the heart of our category lead sourcing team. The successful applicant will be able to pursue a number of development opportunities, if desired. The post holder will assist the Procurement function in the provision of an effective, ethical and professional procurement service that delivers on-going cost efficiencies/benefits in line with the Trust's objectives.

Main Duties of the Job

Reviewing, challenging and processing of internal purchase order requests via the Trust’s P2P system.

Supporting system users, offering support and guidance in line with agreed processes and in line with Trust Standing Financial Instructions.

Issuing of quotations in accordance with Trust guidelines.

Help drive best value by engaging with all relevant stakeholders.

To assist the Head of Procurement in providing an efficient and effective Procurement and Stores service. To comply with any policy and procedure adopted within the Trust.

Come and join a Trust rated Outstanding by the CQC. South Warwickshire NHS Foundation Trust have been rated as outstanding following our latest inspection by the CQC and we are recruiting new staff to come and help us improve even further.

We provide services across Warwickshire and beyond ranging from Hospitals in Warwick, Stratford-Upon-Avon, Royal Leamington Spa and Shipston-on Stour to Community Services across the county. We are a progressive, expanding organisation with great ambition around improving quality, integrating pathways and delivering high levels of productivity.

Our values can be summed up in one sentence. We are ‘Trusted to provide safe, effective and compassionate care’. Throughout the recruitment process you will be asked to think about how you demonstrate these values and how they impact on your work. It doesn’t matter what role you do, whether it is patient facing or not, we are all working in the same way with our values at the core.

Undertake purchasing activity associated with the placing of orders, scheduling of requirements, obtaining & evaluating low value quotations in accordance with the Trust’s Standing Orders and Standing Financial Instructions.

Ensure all appropriate documentation (e.g. PAQ forms, Single Action Waiver forms, quotations etc.) are submitted with the non-stock requisition.

Ensure all non-stock requisitions are correctly prepared, authorised, checked and processed within the agreed timescales.

Responsible for the procurement of products and services in selected areas on behalf wards and departments, liaising with internal managers, dealing with price increase requests, resolving issues with suppliers.

Liaise with company representatives as appropriate to discuss product, price, delivery and other related issues.

Investigate and evaluate new and existing sources of supply for products and services, making sure to liaise with appropriate members of the department, Clinical Procurement Specialist / Procurement Managers, where appropriate

Ensure value for money is achieved throughout the procurement process utilising all existing resources & tools, such as PPIB (benchmarking system) and Procurement Dashboard (analytics system).

Contribute to the Trust’s Cost Improvement Programme (CIP) by developing and maintaining a sound knowledge of procurement product areas including an awareness of market trends and best buys, recording all savings achieved.

Process requisitions on the Trust’s electronic purchase order system and the NHS Supply Chain system, ensuring delivery schedules and urgent requirements are met.

Contribute to the implementation and operation of the Trust’s electronic purchase order system and NHS Supply Chain system.

Support ward & department staff in the operation of the Trust’s electronic purchase order system and NHS Supply Chain system

Undertake any other tasks as required by the Head of Section - Buying Team, in accordance with the grade and nature of the post as required.

Promote good relationships with all user departments, suppliers and contractors.

To be aware of the correct ethics of transacting public business and display a high standard of conduct at all times.

Implement departmental & Trust policies, making comments, suggestions and contribute in the continual development and improvement to the services provided by the Procurement Department.

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