Facilities Supervisor

6 months ago

Edinburgh, United Kingdom Pertemps Network Group Full time

**Job Description**:
**Facilities Supervisor**

**Location**: Edinburgh
**Rate of pay**: £13.25 per hour
**Hours of work**: 36 hours Monday - Friday
**Duration**: Temporary
Immediate Start

Liaise closely and professionally with direct stakeholders and the FM line management in resourcing and planning of larger projects/undertakings.
To help ensure the overall provision of an efficient and effective facilities management service in accordance with the Service Level Agreement, policies and any prevailing general standards.

**Duties to include**:

- Supervise the day to day activities of Facilities Technicians, including the co-ordination and allocation of work duties, apportioning workloads and rotas as agreed with the Locality Hub Team Leader and in the event of sickness or absence to provide appropriate cover
- Induct, train, supervise and carry out personal development plans, performance reviews and return to work interviews
- Ensure services are provided in accordance with appropriate management systems and carry out monitoring inspections to ensure the standard of repairs and other tasks undertaken by direct reports comply with agreed standards
- Ensure that equipment and machines are maintained and serviced by contractors in line with manufacturer's recommendations.
- Ensure equipment and furniture maintenance services are delivered to standard, checking repairs carried out by Facilities Technicians
- Undertaking general porterage duties, including moving furniture for the setting up of rooms and halls for events, performances, exams, meetings
- Monitoring and recording all FF&E including the condition of repair of equipment and fixed furniture items as well as reporting serious faults to the Helpdesk and relevant personnel
- Ensuring the prescribed procedures in the event of or to prevent fire, flooding, accidents or damage are followed
- Undertake or arrange for small work requests and day to day minor maintenance and repairs in accordance with best practice and building maintenance procedures.

Ensuring that required temperature levels are maintained throughout the premises in accordance with the energy conservation arrangements.
- Monitoring the condition of heating plant, notifying the appropriate staff member of the need to effect repairs and undertaking routine maintenance. At some locations, cleaning associated convector systems in accordance with established procedures. Monitoring fuel stocks and ordering supplies as necessary, ensuring that adequate fuel is available always. Keeping the boiler-house clear at all times and undertaking frost protection measures as necessary.
- Periodically checking the lighting system throughout the building ensuring that internal and external areas are adequately lit and replacing lighting materials and fuses where possible in accordance with established guidelines, e.g. Electricity at Work Regulations. Making sure that all unnecessary lighting is extinguished when the building is closed.
- Liaising with outside contractors and service partner ensuring that the Team Leader is informed of all work being undertaken and chasing up of work and signing of necessary work orders in consultation with line management when required
- Where the establishment has a swimming pool, undertake tests and maintenance in accordance with relevant guidance
- Locking and unlocking of buildings and setting/un-setting security systems at prescribed times securing the building at the close of their shift (eg walk round, check doors/gates/windows are closed). This should not infer wider security tasks such as out of hours' emergency/ security incidents.
- Ensuring further that premises and grounds are secured always, changing locks and getting keys cut when required and by using appropriate closed circuit television (CCTV) equipment and radio communications devices
- In accordance with established procedures, contacting the appropriate authorities, inspecting for damage and theft, effecting temporary repairs and, where necessary, liaising with contractors/emergency services on siteas relevant
- Undertaking regular testing of fire alarm systems throughout the establishment and reporting accordingly to the designated officer. Also, working closely with staff responsible for fire drill procedures.
- Inform appropriate member of staff as and when security or safety risks arise and taking appropriate actions when it is deemed safe to do so
- Conduct daily, weekly and monthly security inspections/sweeps, reporting faults/concerns to the Helpdesk

Inspect for effects of vandalism, broken glass inside and outside the building and where glass or other detritus is identified, corrective action or removal as required as well as ensuring that any graffiti is removed/concealed as soon as possible and reported to management
- Keeping pathways and driveways, hardcore play areas and drainage areas, in a clean and tidy order.
- Ensure a timely response to reactive cleaning requests including body spi

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