Contract Management Administration Officer

3 weeks ago


Newcastle upon Tyne, United Kingdom NHS Business Services Authority Full time

You will help the Team provide professional and comprehensive Commercial Services by providing administrative support to the NHSBSA Contract Managers in relation to a diverse portfolio of contracts which service our Digital Data and Technology (DDaT), Primary Care Services and Workforce Services Directorates. You may also be required to support other Commercial colleagues with administrative actions, outside of direct Contract Management.

What do we offer?

27 days leave ( increasing with length of service ) plus 8 bank holidays
Flexible working (we are happy to discuss options such as compressed hours)
Flexi time
Hybrid working model (we are currently working largely remotely )
Career development
Active wellbeing and inclusion networks
Excellent pension
NHS Car lease scheme
Access to a wide range of benefits and high street discounts

As part of the Commercial Services Team you will be required to work closely with colleagues to ensure that an efficient administrative support is provided. The post holder will have contact with NHSBSA senior managers, external suppliers and NHS customers and must therefore be able to deal with important and confidential information with professionalism.

Here at the NHS Business Services Authority (NHSBSA), what we do matters.

 We manage the NHS Pension scheme, process prescription payments and much more. Our services are used by NHS organisations, contractors and the public: we take pride in being part of something so meaningful, that touches millions of lives.

 Just as we design our services around the needs of our customers, we place our people at the heart of our organisation. That’s why when you join us, you’ll be empowered and given the right support to help your career grow.

 As one of the UK’s Best Big Companies to work for, we’re all connected to our values: Collaborative, Adventurous, Reliable and Energetic. We care about our people, our purpose, and your progress.

We strive to offer a fantastic colleague experience, where every voice is heard, and every colleague is supported and respected. Wellbeing, diversity and inclusion is at the centre of this, so when you join us, you can connect with our Lived Experience Networks who help us to bring our authentic selves to work.

We are people connected to care.

**In this role you are accountable for**:
Assisting the Contract Manager(s) in obtaining supplier information to ensure suppliers meet their contractual obligations. This may include supplier performance information against Service Levels or Key Performance Indicators, evidence of accreditations or contract deliverables, insurances and financial information.
Updating the NHSBSA Procurement and Contract Management System and collating information in the production of MI dashboards.
Planning, arranging and attending meetings and events as requested. This includes agenda co-ordination, minute taking and distribution of agendas and minutes, ensuring action points are recorded, tracked and followed up.
Booking of travel, accommodation and ordering of refreshments for meetings and reception of external visitors as appropriate.
Acting independently, monitoring own workload and prioritising activities and take responsibility for self-management and to identify personal development needs to the benefit of the business.
Contributing to a culture of continuous improvement and service excellence by adhering to agreed procedures and making suggestions for improvements.
Adopting the Authority Values and Behaviours and exhibiting these in working practices
Using the development ORO system to facilitate the identification, delivery and evaluation of personal training and development activities.



  • Newcastle upon Tyne, United Kingdom JB contract Services Full time

    **Office Administrator** - Manage and coordinate all administrative activities in the office, including but not limited to: filing, answering phones, etc. - Perform other related tasks as requested by management in the office or outside of the office as needed. **Required Skills and Experience** - Excellent verbal and written communication skills with a...


  • Newcastle upon Tyne, United Kingdom NHS Business Services Authority Full time

    Job summary We are looking for a conscientious, motivated and well-organised Contract Management Administration Officer to join our Commercial Services Team. The successful candidate will work as part of a team to support the organisation in delivering its objectives and will ultimately play a hand in making a difference to the lives of NHS employees,...


  • Newcastle upon Tyne, United Kingdom Birch Tree Northern Full time

    They will be well organized, have excellent attention to detail, be proactive and can work independently or as part of a team. This will be a varied role to support the administration department with adhoc tasks as and when required. We are in the process of implementing the SIMPRO system which will require additional administration support inputting...


  • Newcastle upon Tyne, United Kingdom CLC Contractors Limited Full time

    **Job Type: Fixed Term Contract (Maternity Cover) Full Time (Office Hours 8am-5pm, Mon-Fri) with possibility to extend to a permanent position** **CLC Group Ltd** is an established Property and Asset Maintenance Company with branches nationwide. A vacancy for a fixed term, full time **Office Administrator** has arisen at our Newcastle office**.** -...


  • Newcastle upon Tyne, United Kingdom Birch Tree Northern Full time

    They will be well organized, have excellent attention to detail, be proactive and can work independently or as part of a team. This will be a varied role to support the administration department with adhoc tasks as and when required. We are in the process of implementing the SIMPRO system which will require additional administration support inputting...


  • Newcastle upon Tyne, United Kingdom The Gosforth Federated Academies Limited Full time

    Start date: ASAP Contract type: 37 hrs per week, full time, all year Contract term: Permanent **Grade and salary**: N4: £24,294 - £25,119 Gosforth Group is a fast growing multi-academy trust and we are looking to appoint a flexible, adaptable and experienced administrator to provide a high quality, efficient and effective administration service to the...


  • Newcastle upon Tyne, United Kingdom Concept Resources Full time

    Our client, a local governement organisation requires business support office administration staff on a long term temporary basis. This is a hybrid position with Work From Home availability. You will be responsible for: To provide a range of service specific business and administrative support services to make sure Directorate needs are met in line with the...


  • Newcastle upon Tyne, United Kingdom AAL Ltd Full time

    Do you enjoy office adminstration or would like to start a new career in administration? We are recruiting on behalf of our client who is looking to hire at least one or potentially two Office Administrator's to work out of Newcastle to support a newly won contract. The main purpose of the role of the Office Administrator is to support the administration...


  • Newcastle upon Tyne, United Kingdom Engenera Renewables Limited Full time

    Reporting To – Sales Manager Location – Newcastle Salary and Grading – DOE Job Type – Full Time, Permanent Schedule: Monday to Friday 9am to 5pm (3pm finish on Friday) We are currently seeking an Office Sales Administrator to join the team. This is an opportunity for a candidate who is looking to develop their skills, supporting management and in...


  • Newcastle upon Tyne, United Kingdom Action for Children Full time

    Administrative Officer (11493) **Salary**:£22,500 per annum **Location**:Newcastle upon Tyne **Contract/Hours**:Permanent, Full Time - 35 hours a week 9.00am to 4.30pm Monday to Friday **Interviews will be held on the 27**th** of February 2024** **Benefits**:Annual leave of 29 days PLUS public holidays, flexible maternity, adoption and paternity...


  • Newcastle upon Tyne, United Kingdom Association of Education Advisers Full time

    We are looking for an Admin Officer to join our team on a flexible working arrangement. Working closely with the Chair and Operations Manager to deliver high-quality services to our clients and community of education advisers across the UK and abroad. It would be advantageous if you have experience of working in the education sector. **Who are we**: **Job...


  • Newcastle upon Tyne, United Kingdom One Utility Bill Full time

    **Office Administrator | £23,796**: The People Team at One Utility Bill are looking for an ambitious Office Administrator who will support our team and wider business with office and HR administration. In this role you will report into the Office Manager, whilst also supporting other members of the People Team. **A little bit about us**: We are a tech...


  • Newcastle upon Tyne, United Kingdom All Temps Recruitment Ltd Full time

    **We are currently looking to recruit an experienced Administrator with excellent organisational skills to work within a busy Service department supporting Service Engineers, Customers and planning and expediting orders.** As an Administrator for the Service Department, you will be responsible for supporting the work of the department in relation to Planned...


  • Newcastle upon Tyne, United Kingdom OPRA Group Full time

    OPRA have a great opportunity for a Business Administration Support Officer, required on a Temporary basis until 16th December 2023 with the possibility of a contract extension. **Role Duties**: - To take part in identifying and embedding business process improvements. - To deal with enquiries, including technical queries about the service in line with our...


  • Newcastle upon Tyne, United Kingdom Smile For Life Children’s Charity Full time

    **Role Profile and Key Skills** Smile For Life Children’s Charity was established in 2007 in the heart of Gosforth and has become an extremely successful organisation, making a huge impact on the lives of disabled and disadvantaged youngsters across the Northeast. Our support enhances the lives of hundreds of youngsters every year, providing work...


  • Newcastle upon Tyne, United Kingdom Newcastle University Full time

    **Salary**: £25,285 to £25,948 with progression to £27,396 per annum, pro rata Newcastle University is a great place to work, with excellent benefits. We have a generous holiday package; plus the opportunity to buy more, great pension schemes and a number of health and wellbeing initiatives to support you. **Closing Date**: 02 August 2023 The Role The...


  • Newcastle upon Tyne, United Kingdom Brook Street Full time

    We have a fantastic new job opportunity that has arisen working for the NHS! If you are looking for an exciting new job opportunity, then look no further. You will be working amongst a brilliant team within the NHS who will support you and help you strive within the business.This role is full time and based in the Newcastle offices in an accessible location...


  • Newcastle Upon Tyne, United Kingdom Frank Recruitment Group Full time

    **Contract Administrator - Newcastle/Hybrid (German Speaker)** **About US** **What You'll Do** As a Contract Administrator you will provide administrative support to our Client Management, Strategic Alliance and Front Office sales teams. You will be responsible for the end to end administrative tasks and compliance validations pertaining to all...


  • Newcastle upon Tyne, United Kingdom CBW Staffing Solutions Full time

    Helpdesk Administrator-Newcastle-Up to £26,000 DOE Are you an experienced FM administrator looking for a new challenge?  Would you like a role where career progression is at the forefront?  If so this may be the role for you! CBW has an exciting new opportunity for a helpdesk administrator to join a leading FM company on a permanent basis. This role is...


  • Newcastle upon Tyne, United Kingdom Crossling Ltd Full time

    **Crossling are the North’s leading independent Plumbing and Pipeline Merchants. We have the following exciting opportunity for a Purchasing Office Administrator to join our successful organisation within our Newcastle Branch.** - The main duties include: _ - Input supplier contract support agreements and credit note data - Investigate financial...