Office Support Coordinator

2 weeks ago

Woking, United Kingdom Faith Recruitment Full time

**Office Support Coordinator**

**Woking**

**£29,000**

Are you seeking a position with variety, where you will be the face of the company, an office support co-ordinator and an events organiser with a creative eye. If you have experience in a role where you can wear a number of hats and enjoy a position whereno 2 days are the same then this could be the role for you. My client are based in the heart of Woking and offer a vibrant and welcoming work environment.

**Key Tasks and Responsibilities**

Office Management / Reception

Open the office

Responsible for the smooth operation of the office, ensure Health and Safety regulations are followed, order office equipment, supplies manage third-party supplier relationships (cleaning & maintenance)

Facilities management, ensuring that matters relating to the building are communicated to colleagues when needed

Answer, screen and forward telephone phone calls

Distribute incoming post and deliveries, frank and sort outgoing post, and manage applicable supplies

Assist with new starter office inductions,

Manage meeting room calendar. Order refreshments/lunch as required

Manage office car park booking system

**Senior Leadership Team Support**

Secretarial and administrative support to the leadership team offering diary management where appropriate

Book and organise internal, external meetings

Take minutes of meetings and chasing actions when required for the leadership team

Raise purchase orders for taxis, couriers, stationery and consumables bookings

Actively assist with the preparation of presentations

Complete expense claim reconciliations on behalf of the Executive Team

Maintain excel database of contracts and manage open status

**Events**

Coordinate office engagements, charity activities, Christmas party and head up the social committee

Book and organise internal and external meetings, formal and social company events including coordinating IT requirements, slide decks, meeting spaces, accommodation and refreshments

Assume responsibility for organising annual business conference, business cascades and roadshows

Draft copy for internal communications and issue to the appropriate audiences as required

Draft copy, design messages for the purposes of marketing the brand and company activities

Attend and participate in conference events, capturing content on video for the purposes of creating marketing content

Attend and participate in Operations Executive team meetings

**Person Specification**:
Excellent professional communication skills - verbal and written

Exceptional customer service skills

Strong planning and organising skills, with an ability to multitask and priories effectively

Strong focus on the detail

Self-motivated and target driven

**Experience Required**:
A minimum of one years' experience in a similar role

Evidence of building and maintaining strong relationships with senior leadership

Familiarity with regulations and governance pertaining to health and safety

Interest and experience of social media, internal communication or marketing (desirable)

A Level or equivalent, and GSCE English and Mathematics (preferable)

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