Administrator

7 months ago


StokeonTrent, United Kingdom NHS Staffordshire and Stoke-on-Trent Integrated Care Board Full time

An exciting opportunity has arisen within the Corporate Services team for an Administrator to support the Chief Transformation Officer directorate within the Corporate Services team.

We are looking for an enthusiastic and motivated individual who is willing to go that extra mile and be part of a successful and effective Corporate Services function.

We are a friendly team who work hard to deliver good outcomes for patients; we provide cross team cover when needed and pride ourselves in our collaborative approach and partnership working.

The Staffordshire and Stoke-on-Trent NHS Integrated Care Board (ICB) is responsible for planning functions; managing the NHS budget and arranging the provision of health services in the geographical area.

**Location**: Home based/hybrid working (most of posts). Travel on occasions to a Hub location with at least 1 days notice New starters are expected to collect IT equipment, from offices in Stoke-on-Trent, and if based at home are required to have appropriate desk/chair/ relevant equipment in compliance with DSE regulations.

Posts at Band 8c and above, will take part in the On-call rota, flexible over 7 days, supporting the System Control Centre, with full training provided.

Unconscious Bias/Invisible Disability Training and Equality Induction are mandatory.

Interviews may take place via MS Teams or in person.
- To provide administrative support including when appropriate to all team members to support a range of department initiatives
- Preparing agendas, taking minutes and distributing notes of meetings including typing up of group discussions and interviews as necessary
- Taking telephone calls for the department when out of the office and expected to use their initiative to deal with phone calls and messages
- Managing the electronic diary for the department, including arranging and changing appointments, prioritising these as appropriate
- Undertaking administrative duties such as photocopying and mail-out distributions
- Ensuring all urgent and/or confidential communications are received and distributed from/to relevant parties in a timely manner
- Organising and planning events as necessary supporting information material - Supporting teams in project management and participating in department events
- Inputting, monitoring and checking data, required for finite and ongoing projects within the teams
- Working with all team members in the collection of information for performance reporting on relevant team projects
- Acting as a point of contact for teams, dealing and responding effectively with complex queries from stakeholders and passing on relevant information to appropriate team members sensitively and autonomously
- Supplying the relevant information required for financial management, supporting the head of department and teams by checking and sending invoices for payment.
- Running and collating reports which may include reports to the Board and senior management as required
- Developing and maintaining effective electronic and paper filing systems, to ensure that information is kept securely and is accessible to other members of the team
- Support junior members of staff in day-to-day activities as required
- Work as part of the administrative team to provide an effective network of communication including dealing with visitors and being flexible to cover other administrators’ general duties
- Providing guidance and advice on relevant policies and procedures
- To carry out other appropriate delegated duties as required


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