Medical Secretary

Communication - Utilise and demonstrate sensitive communication styles, to ensure patients are fully informed and understand what is being said - Communicate effectively with patients, carers, staff and general public recognising the need for alternative methods of communication to overcome different levels of understanding, cultural background and preferred ways of communicating - Anticipate barriers to communication and take action to improve communication - Estimate and maintain effective communication with individuals and groups within the practice environment external stakeholders - Act as an advocate when representing the patients and colleagues viewpoints to others Delivering a quality service - Produce accurate and complete records of patient information - Prioritise, organise and manage own workload - Participate in the maintenance of quality governance systems and processes across the organisation and its activities - Support and participate in shared learning across the practice and wider organisation - Ensure personal responsibility that statutory and mandatory training is up to date, e.g. Health and safety, Safeguarding children and vulnerable adults, basic life support, fire, etc. Team working - Understand own role and scope in the organisation and identify measures to drive further efficiency and efficacy - Work as an effective and responsible team member, supporting others and exploring the mechanisms to develop new ways of working - Work effectively with others to clearly define values, direction and policies impacting upon care delivery Participate in team activities that create opportunities to improve patient care - Participate in and support local projects as agreed with the practice management team Management of risk - Assist management in managing and accessing risk within the areas of responsibility, ensuring adequate measures are in place to protect patients - Monitor work areas and practices to ensure they are safe and free from hazards and conform to health, safety and security legislation, policies, procedures and guidelines Utilising information - Use technology as an aid to monitor, present and communicate information - Review and process data accurately - Fully understand the practices information governance policy to ensure strict confidentiality Learning and development - Assess own learning needs and undertake learning as appropriate - Make effective use of learning opportunities Equality and diversity - Identify patterns of discrimination, take action to overcome this, and promote diversity and quality of opportunity - Enable others to promote equality and diversity in a non-discriminatory culture - Support people who need assistance in exercising their rights - Monitor and adhere to local chaperoning policies - Act as a role model in good practice relating to equality and diversity - Accept the rights of individuals to choose their care providers, participate in care and refuse care. Assist patients from marginalised groups to access quality care Staff The post holder will: - be required to take part in an annual performance appraisal, where this job description will be reviewed, and objectives set.

All Employees All employees must be aware of infection prevention and control policies and are expected to follow them at all times. Any breach of infection control policies will put patients at risk and repeated non-compliance will lead to disciplinary action. SAFEGUARDING CHILDREN AND VULNERABLE ADULTS The post holder is responsible for safeguarding the interests of children and adults who they come into contact with during their work. To fulfil these duties post holders are required to attend training and development to recognise the signs and symptoms of abuse or individuals at risk, to follow local and national policy relating a safeguarding practice and to report and act on concerns that they may have.

This job description may be amended following consultation with the post holder, to facilitate the development of the role, the practice and the individual. All personnel should be prepared to accept additional, or surrender existing duties, to enable the efficient running of the practice.