Facilities Assistant

2 weeks ago

Manchester, United Kingdom Freshfields Bruckhaus Deringer Full time

**Job Description Summary**

To fully support the safe and smooth running of a busy operational office, providing 5* support to colleagues, visitors, contractors and team members alike.

By proactively and efficiently observing the office and its needs, to support people to the best of your ability so that they in turn are able to efficiently work to the best of their ability.

To have a comprehensive knowledge of the firm’s structure and senior management in order to deal with all types of requests.

**Location Overview: Manchester**

The Freshfields Global Centre provides both business and legal services to the firm. Our services are delivered in a way which supports the global nature of our firm and our clients, enables our fee earners to deliver exceptional service to our clients and to do that in a way which is efficient and effective.

**Function Overview**

The Facilities Department role is to secure, maintain and support our colleagues and the office environment in such a way that we are all proud to work within the space.We will do this by carrying out our individual roles within the team to the best of our ability.By being observant and communicating with our colleagues and our team we will look to innovate, improve or create efficiencies.Investing in technology or resources to support the office and team to be the best it can be.

**Key responsibilities and deliverables**
- Proactive assessment and audit of demised premises (46,000 sq ft) by way of regular floorwalks and associated paperwork - providing first line of fault assessment and fix if possible Provide initial response to any reported faults by colleagues, assess and repair faults, call out contractors where required
- Post Room Operations (Post Room & Goods in):

- Sort & distribute all post
- Maintain stock levels for all post room consumables
- Full support of all postal services: recorded delivery, couriers and hand
deliveries
- Support meeting room set up rooms liaising with reception
- Working understanding of compliance for all ISO, health and safety, fire and waste issues
- Contractors support & co-ordination - request or support organisation of contractors to attend site e.g. heating, air conditioning, hygiene, waste recycling (confidential/WEEE) in line with current processes and procedures
- Undertake minor maintenance work such as lamp changing, small scale decoration, floor tile replacement & floor box moves
- Responsibility for Stationery - proactive ordering routine items & ad hoc items, efficient stock management, on floor stationery/post/print hub management, organisation and stock control of post room
- Office Moves - Support of furniture moves, liaison and co-ordination of external move contractors, supporting internal teams affected by the moves both prior and post the move
- Manage stock control ensuring all stock is monitored and audited for compliance
- Collate data for management to assist in monthly collation of information where required
- Responsibility for tidiness, organisation and stock control of FM stores, Goods In area
- Overall support to the wider Facilities Department as required

**Key Requirements**
- Ability to communicate at all levels within the organisation - providing support/information/handovers/confirmation of arrangements to direct team, wider facilities department, Manchester & global colleagues and fee earners
- Technical aptitude for the responsibilities of the role
- Enthusiastic, excellent organisational ability
- Ability to work alone, and as part of a team
- Intelligent use of initiative, with common sense and decision making skills
- Strong IT skills

**Freshfields Overview**

Freshfields Bruckhaus Deringer is a major international law firm, providing business law advice of the highest quality. We want to be the law firm that clients turn to for legal advice where it most matters, wherever in the world that may be. The Firm has over 2,400 lawyers in 28 offices around the world, providing a comprehensive service to national and multinational corporations, financial institutions and governments.Our people make our firm - we are a people business and want to create a welcoming and supportive environment where all can flourish. We see diversity as a strength which creates fresh perspectives and generates new ideas. We enjoy our work and are determined to do an outstanding job. We deliver best when working in teams. Our culture is a product of the combined mindsets and behaviours of our people which is through the Being Freshfields principles, outlined below:we show respect to everyone
- we are there for one another
- we are open with each other
- we are positive role models

We think and work globally - we don’t just say we are one firm; we act like one firm right across the world. We work wherever our clients need us. This is how we define ourselves, not by reference to where we have offices. Cross-border work isn’t just what we do, it is what we excel at. We understand what it re

  • Facilities Assistant

    4 weeks ago

    Manchester, United Kingdom QED Legal Full time

    Published- 29th November 2023- Location- Manchester, United Kingdom- Category- Law Costs & Support Roles- Job Type- Full-time- Type of Lawyer- Consultant - Salary- £22000 - £27000 per annum- Work Hours- Full-time- Reference No: - BH-43735- Start Date- 2023-11-29- Area of Law- Legal 500- - Contact- Amy Spark- Contact Phone- 07891 898858- Region- North...

  • Facilities Assistant

    4 weeks ago

    Manchester, United Kingdom University of Bolton Manchester Full time

    **Facilities Assistant, LCA University of Bolton Manchester (UOBM)** LCA is an ambitious, teaching-led higher education provider partnered with a number of universities. Currently based in London (Farringdon and East India Dock) and Manchester, LCA operates a multi-building operation with over 11,000 students studying at approximately 230,000 square feet of...

  • Facilities Assistant

    4 weeks ago

    Manchester, United Kingdom Manchester Youth Zone Full time

    We’re looking for a facilities assistant to support our day to day running, maintaining a high quality of cleanliness and ensuring that our facilities and equipment are maintained to a high standard, creating a safe and well presented facility for our members, tenants and visitors. This is a part-time role with hours set as 7am-9am 4-5 days per week...

  • Facilities Assistant

    4 weeks ago

    Manchester, United Kingdom CBRE Full time

    **Job Title: Facilities Assistant** CBRE Global Workplace Solutions is a leading global provider of integrated facilities and corporate real estate management. We are recruiting a Facilities Assistant to join the team located in **Manchester** **Key Tasks** - Ensure visitors/calls are dealt with in a welcoming, courteous and professional manner, seeking to...

  • Admin Assistant/facilities Admin

    4 weeks ago

    Manchester, United Kingdom Catch 22 PLC Full time

    **Job title**: **Admin Assistant/Facilities Admin** **Job type**: - Temporary**Emp type**: - Full-time**Industry**: Admin and Secretarial **Pay interval**: - Hourly**Pay rate**: - GBP £10.90**Location**: - Manchester, UK**Job published**: - 15/05/2023**Job ID**: - 46392We are looking for **Admin Assistants** at all levels across Manchester to work...

  • Admin Assistant/facilities Admin

    4 weeks ago

    Manchester, United Kingdom Catch 22 Full time

    We are looking for **Admin Assistants** at all levels across Manchester to work with a range of clients including **healthcare **organisations, **schools **and **facilities services providers **to complete general **office administration tasks** each role can include any of the following tasks: - Data entry and document production - Receiving calls and...

  • Facilities Assistant

    4 weeks ago

    Manchester, United Kingdom paretofm Full time

    **Salary**: £19,500 **Working Hours**: 9am till 5pm (35 Hours) **Reporting to**: Account Manager **Permanent** **Full-Time** **Job overview** You will be working independently in an environment of approximately 12 Solicitors and you will be required to assist them with PA, Facilities and Front of House duties. Previous experience in building...

  • Facilities Assistant

    4 weeks ago

    Manchester, United Kingdom Irwin Mitchell Full time

    **3465** We’re a national law firm with a local reach. Our philosophy is ‘Expert Hand, Human Touch’ - something you’ll find in the way we work with our clients and how we support our teams. But, we’re more than just a law firm - we’re a team, working together to help individuals and businesses navigate life’s ups and downs. Whichever team you...

  • Facilities Manager

    2 days ago

    Manchester, United Kingdom Prospero Integrated Full time

    As part of our client’s continuing expansion, we have the opportunity for an enthusiastic Facilities Manager. The successful applicant will be practical, and solution focused with previous experience in in a facilities-based role. They will be at home in a fast paced, hands-on environment and thrive under pressure. KEY ROLES / RESPONSIBILITIES ?...

  • Facilities Coordinator

    3 weeks ago

    Manchester, United Kingdom Mace Operate Limited Full time

    Facilities Coordinator Ref: 29941 Manchester The Opportunity We are seeking a highly organized and detail-oriented Facilities Coordinator to join our team. As a Facilities Coordinator, you will be responsible for ensuring the smooth operations of our facilities and maintaining a safe and functional work environment for our employees. This role requires...

  • Facilities Manager

    2 weeks ago

    Manchester, United Kingdom Prospero Integrated Full time

    As part of our client’s continuing expansion, we have the opportunity for an enthusiastic Facilities Manager. The successful applicant will be practical, and solution focused with previous experience in in a facilities-based role. They will be at home in a fast paced, hands-on environment and thrive under pressure. KEY ROLES / RESPONSIBILITIES ▪...

  • Facilities Coordinator

    3 weeks ago

    Manchester, United Kingdom Mace Operate Limited Full time

    Facilities Coordinator Ref: 29941 ManchesterThe OpportunityWe are seeking a highly organized and detail-oriented Facilities Coordinator to join our team.As a Facilities Coordinator, you will be responsible for ensuring the smooth operations of our facilities and maintaining a safe and functional work environment for our employees. This role requires strong...

  • Facilities Coordinator

    2 weeks ago

    Manchester, United Kingdom Mace Operate Limited Full time

    Facilities Coordinator Ref: 29941 Manchester The Opportunity We are seeking a highly organized and detail-oriented Facilities Coordinator to join our team. As a Facilities Coordinator, you will be responsible for ensuring the smooth operations of our facilities and maintaining a safe and functional work environment for our employees. This role requires...

  • Facilities Manager

    2 weeks ago

    Manchester, United Kingdom Prospero Integrated Full time

    As part of our client’s continuing expansion, we have the opportunity for an enthusiastic Facilities Manager. The successful applicant will be practical, and solution focused with previous experience in in a facilities-based role.They will be at home in a fast paced, hands-on environment and thrive under pressure.KEY ROLES / RESPONSIBILITIES▪ Assisting...

  • Facilities Coordinator

    4 weeks ago

    Manchester, United Kingdom S&A Resourcing Solutions Full time

    **Facilities Coordinator** **Salary - £26,000 per annum** **Office-based in Manchester City Centre** **Immediate Start** We are currently working with a rapidly growing company within Facilities Management who are looking for an experience and ambitious professional to join a initimate yet community driven Helpdesk team. **Responsibilities: -** -...

  • Facilities Manager

    7 days ago

    Manchester, United Kingdom Prospero Integrated Full time

    As part of our client's continuing expansion, we have the opportunity for an enthusiastic Facilities Manager. The successful applicant will be practical, and solution focused with previous experience in in a facilities-based role. They will be at home in a fast paced, hands-on environment and thrive under pressure. KEY ROLES / RESPONSIBILITIES ...

  • Facilities Coordinator

    3 weeks ago

    Manchester, United Kingdom Macro Full time

    Facilities Coordinator Ref: 29941 ManchesterQualifications, skills, and all relevant experience needed for this role can be found in the full description below.The OpportunityWe are seeking a highly organized and detail-oriented Facilities Coordinator to join our team. As a Facilities Coordinator, you will be responsible for ensuring the smooth operations of...

  • Facilities Coordinator

    4 weeks ago

    Greater Manchester, United Kingdom JLL Full time

    JLL supports the Whole You, personally and professionally. We are looking for a Facilities Coordinator for our Integrated Facility Management business line on our Amazon account dedicated team. About JLL We’re JLL. We’re a professional services and investment management firm specializing in real estate. We help organizations around the world achieve...

  • Facilities Coordinator

    4 weeks ago

    Manchester, United Kingdom Macro Full time

    Facilities Coordinator Ref: 29941 Manchester The Opportunity We are seeking a highly organized and detail-oriented Facilities Coordinator to join our team. As a Facilities Coordinator, you will be responsible for ensuring the smooth operations of our facilities and maintaining a safe and functional work environment for our employees. This role requires...

  • Facilities Coordinator

    15 hours ago

    Manchester, United Kingdom Macro Full time

    Job Description Facilities Coordinator Ref: 29941 Manchester The Opportunity We are seeking a highly organized and detail-oriented Facilities Coordinator to join our team. As a Facilities Coordinator, you will be responsible for ensuring the smooth operations of our facilities and maintaining a safe and functional work environment for our employees....