Executive Assistant

6 months ago

Grantham, United Kingdom Red Carpet Ready Ltd Full time

**ABOUT THE ROLE**

Red Carpet Ready are the UK’s Largest Dress Specialists, just listed as the UK’s 39th fastest growing female-led company. We are a seasonal business which is growing at a rapid rate which means higher demands during a concentrated period of the year.

This is an exciting, varied & demanding Senior Manager role, reporting into the CEO. This crucial position oversees, coordinates & manages every stage from customer order placement, through to our factories/suppliers, through to the customer receiving the product. Whilst you are not initially managing direct reports, you are coordinating & chasing our suppliers, meeting order fulfilment deadlines & managing your own varied workload. We are searching for skilled & proven individuals - you must show evidence of experience in a similar role & be able to demonstrate the required skills through our recruitment process.

You will be a career-orientated & hands-on individual who is extremely capable, thrives under pressure & ‘makes things happen’ as the right hand to our CEO. You will be at the heart of decision making within the company, shaping future business development & making an impact at a core level - ultimately, this role will grow alongside the company. Being dynamic is key.

You will have a natural ability to use software packages, especially Excel, pull & present data, validating it & making recommendations on the back of your analysis.

Excellent problem-solving abilities are essential, & you will have direct responsibility for several specific areas of the company, but you will be able to turn you hand at almost anything needed to deliver the company’s objectives & vision. Therefore, you must be able to multitask & adapt quickly. You will also be involved in coordinating & delivering key deadlines & business development projects across the company.

Each year, you will also head up the coordination of our new RCR Exclusives dress designs, working with the creative team to implement ideas & roll them out through our factories & suppliers. You don’t need any experience around fashion & design, but you do need excellent attention to detail & drive.

As the UK’s Largest Dress Specialists, you will be responsible for meeting the deadlines of 1000s of customer orders. You must be deadline-driven, capable of problem solving, driving results, & ensuring everything is delivered on time and accurately.

During our peak season, from September to May, your main focus will be on customer order placement, fulfilment, & liaison with factories & suppliers. Outside of our peak season, you will be heavily involved in projects, business development & peak season planning.

**RESPONSIBILITIES**

**Operations**
- Account managing our factories & suppliers.
- Analyse & produce reports as well as putting forward recommendations to the CEO on what to produce & buy.
- Track & chase all goods across all couriers from origin to delivery.
- You will be responsible for overseeing the order fulfilment process from our retail team to factories, factories to customers at all times & be aware of exactly what is happening & any time throughout.
- Be responsible for liaising with suppliers on quality issues, customer returns & KPI performance.
- You will have the ability to produce reports, analyse data & with the CEO’s input, suggest proposals to ensure our best-selling products are always in stock based on trend analysis.

**RCR Exclusives Dress Label**
- You will be part of the RCR Exclusives Team, heading up the overall coordination & communication into our factories, ensuring the Collection is delivered to specifications & on time.
- Fashion experience is not required - you need a high level of attention to detail, data literacy & excellence coordination skills.

**Day To Day**
- Channel customer orders onto the necessary systems, ensuring order accuracy.
- Facilitating customer & supplier orders placed & ensuring on time delivery.
- You will manage & track the order bank by various spreadsheet systems, online inventories & various technology systems.
- Proactively updating our retail team on goods in.
- Update multiple spreadsheets & documents daily with attention to detail.
- Reconciling invoices to agreements, & reconciling invoices to ensure discounts issued.
- As part of coordinating our exclusive dress collection each year, you will assist the CEO on keeping all spend within budget & provide regular updates to the management team.
- Identify and implement opportunities to automate and streamline processes, including actively identifying cost reduction opportunities.
- Continually review & improve company processes across your areas & across the company.

**Business Development/Strategy/Project Management **_**(outside of peak season, from June - August)**_
- You will be part of the strategic team, first in identifying & researching business development opportunities & then taking ownership to project manage these.
- You will be involved wit

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