Control Centre Admin

**Responsibilities**
- Book all vehicles on and off site, capture all required information and input into the relevant systems
- Liaise with Warehouse Team to ensure all vehicles are directed to the correct place
- Ensure all receipt and dispatch documents are scanned on to the system
- Scan and file all completed load sheet summaries
- Notify the Transport department of any vehicle defects raised by drivers and updated systems as required
- Check and scan all POD documents, record any discrepancies and update systems as required
- Welcome visitors on to site, ensure visitor passes have been filled in correctly and that the visitor has been briefed on Health & Safety requirements
- Ensure barriers are controlled at all time
- Prepare and issue delivery notes, ensure all stock is correctly scanned on the system and that any additional delivery documentation (CMR’s, customs paperwork etc.) is processed accordingly
- Liaise with the Vet regarding inspections and documentation of export loadings
- Ensure all systems are updated when vehicles depart site
- Process bookings from customers and hauliers, ensure that the given booking is in line with warehouse requirements and company planning rules
- Ensure all driver timesheets are filed correctly
- Provide an effective handover to the management team and other operational departments
- If applicable, update driver night work and react to any changes in transport activity, co-ordinate drivers and handle any issues from delivery points or customers
- Carry out all reasonable instructions as requested by a member of the Control Centre Management Team

**Working Hours**:
4on - 4 off (7pm - 7am)

**Requirements**:

- Previous administration experience (essential)
- Previous experience in a transport company (desirable)
- Reacting positively to peak periods of vehicle movements
- Responding positively to being respectfully challenged
- Embracing change positively
- Ability to multi-task in an ever changing environment
- Ability to communicate effectively with customers and colleagues.
- Team player, with the ability to work on own initiative
- Proactive approach towards tasks
- Self-motivated
- Ability to demonstrate flexibility when required.
- Act professionally at all times.
- Ability to work efficiently.
- Ability to operate in a fast moving organisation.
- Ability to adapt in a challenging and changing environment.

**Job Types**: Full-time, Permanent

**Benefits**:

- Company pension
- Free parking
- On-site parking

Schedule:

- 12 hour shift
- Night shift

**Experience**:

- Administrative: 2 years (required)

Work Location: In person