Executive Assistant

5 months ago


Basildon, United Kingdom Contechs Full time

**Order Ref: 56026**

**Position Title: Executive Assistant**

**Duration: 9 Month Rolling Contract**

**Location: Dunton, Essex**

**Division: Marketing & Sales Operations**

**Position Description**:

- Executive Assistant for the Chair and Managing Director
- This role is pivotal in supporting the Chair and Managing Director in completing the day to day requirements of their role and enabling them to be as effective as possible.
- It will be a key part of the Clients’ organisation.

**Skills Required**:

- Good written and verbal communications
- A track record of collaborating within a team
- The ability to plan ahead and prioritise.
- Flexibility in the face of changing priorities.

**Skills Preferred**:

- Broader Client Directors
- Administrative Support
- Travel Co-ordination for international travel
- Receiving Bay Collections
- Delegation of Authority Director Programming and Distribution Support
- Travel coordination for international travel
- Coordination of large Meeting Invites
- Bulk Mail subscription lists for Assumption and Allocation team distribution
- SharePoint administrator for C02 SharePoint

**Experience Required**:

- Proactive diary management
- Resolve conflicts, arrange meetings, ensure pre-briefing as appropriate (meetings and documents in place).
- E-mail monitoring
- Handle Proxi In-Box
- Identify and acknowledge customer communications and re-direct or investigate and respond as appropriate.
- Identify and respond to ad hoc requests.
- Identify and handle external requests appropriately.
- Mailbox Vacation oversight
- Travel co-ordination for domestic and international travel
- Coordination of Meetings (Internal / External)
- Invites, Rooms, MEAR, Catering etc
- Managing Correspondence drafting response, directing as appropriate, file copies.
- Managing / Coordinating Signatures and Delegation of Authority
- Ad Hoc assistance with Expenses
- Manage Records Retention
- BCP Call Tree Maintenance
- Redirecting company enquiries
- Input to European Contact Documents
- Receiving Bay Collections
- Ad Hoc tasks as required

**Additional Information**:

- General Administration Support: Proactively support Dealer Working Groups and General Meetings including FDC
- MEAR preparation and approval, Meeting Invites, Catering Requestion, Meeting Room Coordination and Logistics.
- Agenda and Pre-Read Distribution. Liaison with Secretary.
- Coordination of meeting Decks e.g. FDC, PVWG, CVWG etc.
- Combining input into one deck for meeting and chasing input and handover to meeting owner.
- Manage Client ROPA coordination with appropriate teams and including 6 months review.
- Coordination of Client HQ / V-Building MPR and breakout rooms as required
- Coordination of mail for the building and distribution to teams / individuals
- Support with general admin support including DocuSign and TER expense training for new starters
- Temporary badge administration for access to the Clients’ HQ for employees, visitors, and contractors
- First point of contact for annual subscriptions and memberships for SMMT, CBI and BITC
- Arranging Lyreco stationery orders and maintenance of stationery cupboard and paper/toner for printers in the Clients’ Office
- Location: Hybrid - typically 3 days on site & 2 days working remotely

**Job Types**: Full-time, Fixed term contract
Contract length: 9 months

**Salary**: £23.00 per hour

Expected hours: 37.5 per week

**Benefits**:

- Company pension
- Flexitime
- On-site parking

Schedule:

- Day shift
- Monday to Friday
- No weekends

Work Location: In person


  • Executive Assistant

    5 months ago


    Basildon, United Kingdom Jonathan Lee Recruitment Ltd Full time

    **Sector**: Automotive **Function**: Administration **Contact**: Ellie Ebbage **Phone**:01384 446118** **Duration**: Contract **Job Ref**:67082 - Job details**Executive Assistant - 56026** **£23.18/hr Umbrella (inside IR35)** **9 month initial contract** **Dunton, Basildon (hybrid, 3 days on site)** This role is pivotal in supporting the Chair and...

  • Executive Assistant

    5 months ago


    Basildon, United Kingdom Mid and South Essex NHS Foundation Trust Full time

    Are you an experienced Executive Assistant (EA) looking for a high profile, fast paced opportunity where you can truly make a different within the NHS? An exciting opportunity has arisen in Mid and South Essex NHS Foundation Trust’s (MSENHSFT) Corporate Directorate where you will work with the Trust’s Executive Team. If you are successful, you will be...


  • Basildon, United Kingdom CV-Library Full time

    PA / Executive Assistant Basildon Circa £37,000 per year + Development, Pension, Company Benefits Here is an opportunity for a Personal Assistant PA / Executive Assistant to join a cutting-edge engineering/manufacturing company. This is an outstanding opening for someone with strong organisational, communications and systems capabilities coming...

  • Executive Assistant

    5 months ago


    Basildon, United Kingdom RLE International Full time

    **Executive Assistant** RLE International is working on behalf of their Essex based Automotive Client, who are currently looking for an Executive Assistant to support and join their expanding team. Our client offers a wide range of unique opportunities available to suit some of the best people and brightest minds in the automotive industry. They are...

  • Executive Assistant

    7 months ago


    Basildon, United Kingdom Mid and South Essex NHS Foundation Trust Full time

    Full details of the role and responsibilities can be found in the attached job description, but they will include: Appropriately manage telephone calls in an effective and efficient manner, screening and diverting calls as necessary, demonstrating an excellent knowledge, and understanding of processes across the group and familiarity with key personnel....


  • Basildon, United Kingdom CV-Library Full time

    Role: Digital Marketing Executive (September/October Start) Location: Basildon, Essex Salary: £28K DOE My client - a front-runner and forward thinking E-Commerce business is looking for a Digital Marketing Executive to join them for a late September/October start. Essential Skills: Experience within Digital Marketing Email Marketing Websites...


  • Basildon, United Kingdom In Technology Group Full time

    Role: Digital Marketing Executive (September/October Start)Location: Basildon, EssexSalary: £28K DOEMy client - a front-runner and forward thinking E-Commerce business is looking for a Digital Marketing Executive to join them for a late September/October start.Essential Skills:Experience within Digital MarketingEmail MarketingWebsites...

  • Sales Executive

    2 weeks ago


    Basildon, Essex, United Kingdom Newsquest Full time

    Local business development opportunities abound with this challenging role at LOCALiQ. We are seeking a skilled Sales Executive to grow our field sales presence by building relationships with local businesses and promoting our digital solutions to meet their needs. Key responsibilities include:Developing and executing sales strategies to drive revenue growth...


  • Basildon, Essex, United Kingdom beBee Professionals Full time £25,000 - £35,000

    We are seeking a highly skilled and experienced Sous Chef to assist the Head Chef in managing our kitchen team in Basildon, United Kingdom. As a key member of our team, you will be responsible for ensuring the highest standards of food quality and hygiene.Key Responsibilities:Assist the Head Chef in menu planning and food preparation.Supervise the kitchen...


  • Basildon, Essex, United Kingdom beBee Professionals Full time £25,000 - £35,000

    We are seeking a highly skilled and experienced Sous Chef to lead our kitchen team in Basildon, United Kingdom. As the second-in-command, you will assist the Head Chef in managing the kitchen and ensuring the highest standards of food quality and hygiene.Key Responsibilities:Assist the Head Chef in menu planning and food preparation.Supervise the kitchen...


  • Basildon, Essex, United Kingdom Warren Morgan Full time

    About the Role:We are seeking a highly skilled and experienced Sous Chef to join our team at Warren Morgan. As a key member of our kitchen team, you will be responsible for assisting the Head Chef in the preparation and presentation of high-quality dishes.Key Responsibilities:Assist the Head Chef in menu planning, food preparation, and presentation.Supervise...


  • Basildon, United Kingdom CV-Library Full time

    Van Sales Executive Purpose of the role: To represent the sales team in a positive, professional manner. Role & Responsibilities: * Maximising LCV Sales with associated finance and accessories. * Liaison with affiliate sites to achieve individual and overall targets. * Document and process Incoming lead management (online, telephone, email, EMS,...


  • Basildon, United Kingdom Pembrook Resourcing Full time

    Van Sales ExecutivePurpose of the role:To represent the sales team in a positive, professional manner.Role & Responsibilities: * Maximising LCV Sales with associated finance and accessories. * Liaison with affiliate sites to achieve individual and overall targets. * Document and process Incoming lead management (online, telephone, email, EMS, walk in) *...


  • Basildon, Essex, United Kingdom beBee Professionals Full time £25,000 - £35,000

    We are looking for a talented Executive Chef to join our team at beBee Professionals in the United Kingdom. As a key member of our kitchen team, you will be responsible for preparing high-quality dishes, ensuring excellent food presentation, and maintaining high standards of kitchen hygiene.Key Responsibilities:Prepare and cook a variety of dishes according...


  • Basildon, Essex, United Kingdom In Technology Group Full time €28,000

    Role: Digital Marketing Executive (September/October Start) Location: Basildon, Essex Salary: £28K DOE My client - a front-runner and forward thinking E-Commerce business is looking for a Digital Marketing Executive to join them for a late September/October start. Essential Skills: Experience within Digital Marketing Email Marketing Websites...


  • Basildon, Essex, United Kingdom Johnson Controls Full time

    Elevate Your Career with Johnson Controls in the Marine and Navy SectorAre you ready for a dynamic role that combines strategic sales growth and fostering client relationships in the ever-evolving world of Commercial Marine? As a Service Sales Executive, you will be a key player in expanding our footprint in the UK market.Key ResponsibilitiesEmbark on an...


  • Basildon, Essex, United Kingdom qed legal Full time

    Job Title: Residential Conveyancing AssistantWe are seeking a highly skilled Residential Conveyancing Assistant to join our team at QED Legal. As a key member of our Conveyancing department, you will be responsible for providing administrative support to our fee earners, ensuring the smooth execution of residential conveyancing transactions.Key...


  • Basildon, United Kingdom NELFT NHS Foundation Trust Full time

    Band 3 - Rehabilitation Assistant An exciting opportunity has arisen to join the Rehabilitation and Frailty Team. We are looking for an experienced and motivated health care worker who is passionate about providing high standard of patient centred care. You will be working closely with community nurses, community matrons/ care coordinators,...

  • Key Account Executive

    1 month ago


    Basildon, United Kingdom CV-Library Full time

    Freight Key Account Executive (12-month contract) - Remote - Up to £33,000 To assist the Key Account Manager with the commercial relationship with an existing large blue-chip client. Proactively maintaining a consistent high level of service delivery. Maintaining the revenue and gross profit, ensuring they remain profitable in line with annual...


  • Basildon, United Kingdom McCarthy Recruitment Full time

    Job Title: Assistant Store Manager Location: Pitsea Salary: £35,000 to £44,000 per annum Role: Permanent - Full-Time This is a fantastic opportunity to join one of the UK’s leading brands as an Assistant Store Manager.  If you want to join a business achieving huge year-on-year growth, opening new UK retail sites weekly, receive unlimited progression...