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Buying Administrator

4 months ago

Bradford, United Kingdom Huntress Full time

This is an exciting opportunity at a growing retailer based in Bradford, BD1. As Buying Admin Assistant you will be responsible for supporting the team in all administrative tasks to ensure the smooth running of the business.

This role offers hybrid working - 2 days per week are office-based in central Bradford.

The Role:

- Maintain an effective administration system that will control all evaluation, photographic and, if required, sealed samples.
- Input and maintain an effective and accurate merchandise files.
- In the absence of the Assistant Buyer, ensure departmental and inter-departmental communication is maintained.
- Ensure all aspects of departmental administration are maintained to a high standard including minute taking during meetings.
- Co-ordinate the dispatch and collection/re-storing of samples for shoots and PR, chasing where necessary. Ensure all samples can be assessed in the absence of the Assistant Buyer
- Responsible for the management and tracking of all samples, liaising with suppliers in requesting/returning samples and organising the sending of samples for PR purposes.
- To support the selection of the product range under the guidance of the Assistant Buyer which maximises sale opportunities and anticipates and exceeds customer needs.
- Prepare samples appropriately for meetings.
- Assist the Assistant Buyer in compiling the product brief and in range selection throughout each season.
- Set-up, manage and follow through all buying administration systems and procedures to ensure product availability and on-time delivery.
- Prepare and approve, with support, lab dips/strike offs and handlooms. Update suppliers of approvals and update the team on any issues which will affect product intake.
- Maintain/establish the department filing system with support.

What we are looking for:

- Excellent keyboard skills, with experience using MS office, especially EXCEL.
- Professional telephone manner.
- Excellent organisational skills, with an ability to prioritise effectively whilst working at pace.
- Excellent grammar and spelling.

Huntress Search Ltd acts as a Recruitment Agency in relation to all Permanent roles and as a Recruitment Business in relation to all Temporary roles.