Finance Assistant

5 months ago

Birmingham, United Kingdom Clover HR Full time

Job Advert

Our client are looking to recruit a Finance Assistant who will be responsible for the day-to-day smooth running of the finance department, working closely with the rest of the Finance Team.

**Duties include**:
Accounts
- Allocating all payments to the ledger via cheques, BACS, and cash;
- Posting all debtors' invoices to the ledger;
- Cash reconciliation
- Making supplier and BACS payments

Invoicing
- Checking and processing invoices from delivery or proof of delivery notes and amending if necessary;
- Uploading orders to Xero and sending invoices to customers;
- Producing credit notes as required;
- Liaising with customers regarding invoice queries;
- Reconciling sent invoices against statements and amending as required;
- Processing all Debit Notes and posting them to the ledger when necessary;
- Producing weekly and monthly reports, e.g. sales report

Credit Control
- Monitoring customers’ accounts and chasing overdue payments as required;
- Sending out statements as required;
- Liaising with other departments and providing information as required;
- Chasing all missing deliveries and claiming as necessary.
- Supporting financial and business reporting and forecasting

Purchase Order Processing
- Inputting orders;
- Updating order status' on Xero;
- Inputting and posting invoices to the ledger once authorised;
- Matching batch invoices to purchase orders;
- Monitoring Invoices
- Overseeing all processing and keeping up-to-date

General
- Covering all aspects of Sales Order Processing and other Administration duties as required;
- Generating and issuing customers documents for delivery and pick-ups
- Setting up and amending customer information on Xero as required;
- General office duties and filing of delivery documentation;
- Assisting in providing information required by Management;
- Liaising with other departments as necessary;
- Carrying out other duties as required.

**Finance Assistant - Skills & Requirements**:
You need to have a flexible and disciplined approach to work, be committed to the development of the business, and have the confidence to take charge and make sensible, responsible decisions as and when needed.

You must have the ability to work on your initiative and work as part of a team to achieve the business objectives.

It is essential that you have

Extensive working knowledge of Xero essential

AAT level 3

Advanced level of utilising and understanding Excel

Intermediate Microsoft Office

Highly motivated and commercially minded with strong attention to detail

Proactive approach to managing work priorities and meeting deadlines

Excellent organisational skills and ability to work under pressure and use initiative

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