Legal Secretary

4 days ago

Luton, United Kingdom Machins Solicitors LLP Full time

**SECRETARY/PARALEGAL - CARE TEAM**

**Who are we?**

**Machins Solicitors is a leading regional multi-services law firm offering legal advice across both commercial and private client sectors, with our client base ranging from individuals, sole traders, SMEs, national, international businesses and multinational corporations. Our dedicated legal professionals strive to achieve the very best for their clients ensuring that commitment and trust are core to who we are and what we do. To be successful in this they need the right team in place.**

We want Machins to be a great place to work so we take the time to listen to feedback and understand what we can do to support our workforce from both a personal and professional perspective. We understand the importance of well-being, home and family so we take the time to actively encourage a healthy work-life balance recognising that all our staff need to enjoy their life at work as well as outside the office

We have a great team and the winning combination of our friendly people and inclusive culture is what makes us great to work for. We’re down to earth, likeable and caring. We are incredibly proud of our diverse workforce of over 100 staff working across our two offices in Hertfordshire and Bedfordshire. Our staff reflects all backgrounds, talents and routes into the legal profession. We encourage everyone to develop to their full potential and progress within their legal careers.

**Opportunity**

Our Public Family team, which is L500 Tier 1 recognised, are a great team to work with and they are looking for a secretary/paralegal with experience in Family Law. The role is based in our Luton office, but the successful applicant may be required to support senior members of the team out at court or at client meetings where necessary. If you have great client care, the ability to develop client relationships and are able to work independently and within a team, then this might be the right opportunity for you.

Key Responsibilities
- The production of documents and correspondence using audio/copy typing
- Participation in the processes required to ensure compliance with the Legal Aid framework on billing and claiming costs.
- Compilation of bundles for review by fee earner prior to court submission
- Attending to clients and others, both on the telephone and in person, where possible dealing with initial enquiries and/or taking detailed messages to enable the appropriate person to deal with the matter on their return;
- Management of Fee Earners’ diaries, including scheduling of appointments, arranging meetings, organising travel as appropriate. Ensure all meetings have appropriate facilities arranged eg meeting room booked, refreshments available;
- Setting up new files accurately and speedily on instruction;
- Maintaining Fee Earners’ client details on the firm’s database (ALB) and updating as and when required
- Dealing promptly and accurately all filing and storage/retrieval requirements in respect of client files;
- Ensure all files are Lexcel compliant and management of money laundering checks and keeping the associated records;
- Assisting in the smooth running of the administration and secretarial support within the department, supporting colleagues where appropriate;
- GDPR compliance in the handling of sensitive information ensuring confidentiality and security of all practice and client data. Documentation and/or information;
- Undertaking any other ad hoc duties as requested within the capabilities of the post holder;
- Support as and when requested in firm-wide and departmental marketing events.

**Some of the benefits of working for Machins**
- Excellent office facilities in the heart of Luton and Berkhamsted.
- Regular feedback and development opportunities
- Regular contact with Partners
- Competitive salary
- Staff introduction bonus
- 25 days holiday
- Auto enrolment pension scheme
- Enhanced sick pay
- Free eye tests
- Paid Flu vaccinations
- Discounted legal advice
- Opportunities to participate in company sponsored charitable events

We pride ourselves on employing people who are approachable, and if you have any questions, you won’t be short of people to ask.

**We are looking for someone with**:

- Strong academic ability;
- Excellent interpersonal skills and clear written and oral communication;
- A demonstrable interest in law and in particular Public Family Law;
- Ability to assimilate, analyse and present information clearly and precisely;
- Ability to communicate both in writing and orally with a wide range of people;
- The ability to demonstrate a courteous, helpful and pleasant manner both in person and on the phone;
- Ability to support the needs of the vulnerable;
- Efficiency, reliability and flexibility;
- Self-motivation with the ability to be a self-starter and work independently or within a team;
- Proven IT skills, including the use of case management systems, MS Word, Outlook and Excel;
- Proven experience of audio t

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