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Planning Administrator

3 months ago


London, United Kingdom Cleshar Contract Services Full time

**Planning Administrator**

**Location**:GPX Engineering, Heather Park House, London

**Department**:Office Admin

**Main Purpose of the role**:To assist in the planning and resourcing of teams and to produce a fatigue management report to ensure our teams are safe and comply with WTD

**Reporting to**:Head of Operations - GPX

**Key Relationships**:Operations and Management

**Hours of work**:As required by the relevant contract you have been engaged to provide services for with Cleshar Contract Services Ltd.

**Role and Responsibilities**

As a Planning Administrator you will:

- Take ownership of the fatigue management reporting
- Assist in coordinating with resourcing and planning of teams to deliver

welding services
- Assist sending out daily messages programming work
- Complete database data entry tasks and projects as required
- Support in the delivery of general administrative duties
- Stock control reporting of PPE and stationary
- Take minutes and collate all information for team briefs and management meetings

**Health and Safety Requirements**

You will
- Comply with the company’s HSQE policies and all other company policies applicable to the effective discharge of your role
- Be familiar with all safety requirements relevant to your post
- Attend client and company safety meetings/briefings as required, ensuring full attendance from your team (s) where you have responsibility to do so
- Comply with fatigue management guidelines

**Data Processing**
- Identify your portfolio/department GDPR Lead and receive a briefing on GDPR as it applies to your activities.
- Immediately report any suspected GDPR data breach to you portfolio/department GDPR Lead or Head of Human Resources (HR)

**PERSON SPECIFICATION**

Technical Competency Skills

**Desirable (D) Essential (E)**

You will have the following:

- Minimum of 12 months’ experience working as a data entry administrator **(E)**:
**Qualifications and Certifications**

You will

**Desirable (D) Essential (E)**
- GCSEs C Grade or equivalent in Maths and English **(D)**

**Soft Skills**

You will
- Have good interpersonal communication (verbal, written and listening) skills, that will support the delivery of your duties and able to clearly explain tasks and inspire others with varying backgrounds
- Have high standards of attention to detail in all aspects of your work
- Show initiative and know when to escalate issues for Supervisor/ Management support.
- Be a team player with regards to sharing information, helping to resolve a problem, working towards common goals, properly dividing tasks between team members, etc.
- Have the ability to handle pressure and meet deadlines

**Personal Attributes**

You will
- Show responsible and professional care when in possession of your PPE, plant, tools, vehicles and any other items of equipment that you are required to use in the course of carrying out your duties.
- Have the willingness to develop existing and new hard and soft skills
- Have enthusiasm and personal drive when completing tasks and achieving goals
- Have excellent timekeeping management
- Treat people fairly and make decisions consistent with clearly expressed standards

**Values**

“**Cleshar Contract Services Ltd is committed to providing employees with equality of opportunity in all areas of employment in the business.”**

Any person working for CCS Group or one its subsidiaries is expected to uphold the values of the organisation. Our Values are defined in our Employee Handbook, HSQE Handbook and within our Code of Conduct

**Flexibility**

We ask all staff to be flexible and show a willingness to occasionally work outside of their normal working hours as defined by their contract

**Probation**

New employees (not contractors) must ensure any objectives are set and training and development needs are discussed and agreed prior to starting. All information must be recorded on the Probation Starter form

This job description is not and exhaustive list of requirements. You may be asked to undertake additional tasks as reasonably required by appropriate management individuals at any time, but with reasonable notice.

**Salary**: From £1.00 per hour

**Benefits**:

- Company pension

Schedule:

- Monday to Friday
- Weekend availability

Ability to commute/relocate:

- London, NW10 7NN: reliably commute or plan to relocate before starting work (required)

Work Location: In person