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Project Coordinator

7 months ago

Blackpool, United Kingdom Optimised Full time

Join our Consulting division to help us achieve our mission to deliver innovative solutions that help businesses make the two degrees of change.

Were looking for a proactive Project Co Ordinator to join our national team of 141 professionals at our Blackpool office, where we can work together to Optimise the worlds transition to net zero and beyond.

**About the role**

As Project Coordinator within Optimised, you will be responsible for providing project coordination & administration support to the Consulting team. Reporting to the Director of Consulting you will help the team to meet its objectives through supporting operational efficiency and organisation.

**What youll actually do**
- Assist with the scheduling, resourcing and delivery of all client engagements assigned to the Consulting Projects team.
- Prepare & issue Risk Assessment & Method Statements.
- Book site audits, & meetings as required by the consultants.
- Monitor client deliverables on a day-to-day basis, ensuring all timelines are achieved.
- Update the project delivery plan software (via Click-Up) & monitor.
- Provide overarching document control of all client engagements including responding to data / information requests and ensuring records are maintained according to the company process
- Provide non-technical quality assurance of project documents.
- Communicate with clients as required to ensure expectations are managed effectively.
- Help drive consistent processes on engagements including program, financial control, and reporting
- Collaborate with stakeholders to resolve issues encountered during project implementation to ensure lessons learnt are incorporated.
- Provide ongoing administrative support to the team in a visible and approachable manner.
- Set-up and maintain resource within the Professional Services Automation (PSA) system.
- Analyse staffing needs based on project requirements and develop internal/external resource plans.
- Oversee controls around scope creep and commercial risk management.
- Where possible, monitor and optimise engagement margins, staff utilisation and recovery rates.
- Liaise with Sub-Contract consultants as required to ensure they are onboarded and managed as an extension of the team.
- Complete key metrics within the divisional Balanced Scorecard each month.
- Undertake regular engagement reporting to help understand margin exceptions.
- Track and report on engagement KPIs relating to quality and timeliness.
- Convert company and local strategies into achievable operational plans.

**What youll need**
- Microsoft Office Skills essential.
- Familiarity with Project management software such as Click-Up or Kimble Preferred.
- Demonstratable experience of project coordination, document control & administrative support.
- Project Management Skills with ability to prioritise and manage high workloads.
- Eligibility to work in the UK

**About you**
- Confident in initiating and cultivating influential relationships with external stakeholders
- Ability to present open, honest and constructive communication with all staff and managers
- Proactive attitude that brings drive, energy and passion to the role
- Promotes a culture of inclusivity
- Passionate about social or environmental issues with a mission-driven mindset

**About us**

Optimised deliver quantifiable business outcomes to commercial businesses through a comprehensive suite of energy, renewables and sustainability services and technologies while driving a net zero carbon agenda.

With a combined team of highly trained professionals, Optimised operates from four office locations including Ashby, Blackpool, Bristol and Sittingbourne; providing national coverage. As a team, were easy going and take great pride in our work and were all striving to support sustainability.

Optimised is a certified B Corp, which means it has met rigorous standards of social and environmental performance, accountability, and transparency and we strive to run a professional, inclusive and transparent environment with like-minded people.

**What is it like to work with us**:
We strongly believe that our success depends on its culture and recognise that its our people who are our greatest asset. We ensure our employees have the opportunity to work in a unique, fun and flexible environment, while having the support to perform to the best of their ability. We make sure we celebrate our milestones and regularly collaborate. On top of any localised events, we ensure our entire company can come together; to celebrate at our annual conference and after party.

**What we offer**

As well as our down to earth culture and our shared vision to optimise the world to net zero and beyond, we also have a great benefits package;
- 25 days annual leave increasing to 28 with length of service (+ bank holidays)
- Option to buy / sell up to 3 days annual leave
- Personal Pension Scheme (Up to 5% Matched)
- Life Insurance & Award winning Employee Assistance Helpline and Online GP Servi