Senior Transactional Finance Assistant
4 months ago
ONNEC Group are a leading independent technology partner and global integrator, with over 30 years experience, and a 800+ team of global experts, specialising in providing end-to-end connectivity solutions that propel organisations everywhere.
From structured cabling to managed services, our end-to-end services give infrastructure that can be completely replied on. Design. Build. Deploy. Optimise. We offer a complete solution for business connectivity.
We are a rapidly growing organisation and finding and retaining the highest calibre of people is fundamental to us for the success of our business, we work hard to create a challenging, supportive and satisfying working environment for all our employees. ONNEC has successfully achieved the Investors in Diversity Foundational Award for our commitment to equality, diversity and inclusion in the workplace.
This is a fundamentally a flexible resource within transactional finance. It is a blend of accounts payable and credit control tasks and responsibilities are determined by the demands of the Accounts Receivable and Accounts Payable workload and directed by the Group Transactional Finance Manager.
For Accounts Receivable the role involves the control credit function, meeting monthly collection targets by chasing outstanding debts owed to ONNEC Group, maintaining all customer accounts and generating client invoices and credit notes.
For Accounts Payable the role involves processing invoices, maintaining customer and supplier accounts and generating supplier payments.
**What you’ll be doing as our Senior Transactional Finance Assistant**:
**_KEY RESPONSIBILITY AREAS (Accounts Receivable)_**:
- Calling customers with outstanding debt balances and arranging payments.
- Developing and maintaining relationships with customers.
- Keep records of conversations with clients regarding invoice and payment queries.
- Ensure Group Transactional Finance Manager is made aware of problem accounts on a timely basis.
- Liaise with operations and sales staff regarding customer queries.
- Daily allocation of cash receipts.
- Preparing letters and statements for customers with outstanding balances.
- Issuing invoices and credit notes.
- Responsibility for month end processes including reconciliations to the nominal ledger.
- Responsibility for the production of the weekly aged debtors report.
- Review and maintain client credit limits.
- Assist external auditors during the interim and year end process.
- Ad hoc duties as required by the finance senior leadership team.
**_KEY RESPONSIBILITY AREAS (Accounts Payable)_**:
- Ensure all purchase ledger invoices and employee expenses are processed onto Sage Line 1000 (multi-currency).
- Introduce and maintain invoice approval levels.
- Generate supplier payment lists for review with the Accounts Payable Manager and Finance Director.
- Process supplier payments within Sage Line 1000.
- Generate and process employee expenses payments (twice monthly).
- Manage internal and external queries.
- Reconcile supplier accounts on a monthly basis.
- Advise suppliers of forecast payment dates.
- Post and allocate Direct Debit payments on a daily basis.
- Generate month end reports ensuring they are reviewed and reconciled to general ledger.
**_General_**
- Assist external auditors during the interim and year end process.
- Ad hoc duties as required by the Accounts Payable Manager.
**What we’re looking for in our Senior Transactional Finance Assistant**:
**_Essential_**:
- Previous purchase ledger clerk and credit controller experience.
- Experience of working within a target driven role.
- Experience of Sage Line 1000.
- Excellent organisational skills.
- The ability to meet deadlines and work within a pressurised environment.
- A strong communicator, both written and verbal.
- A good level of Microsoft Knowledge including Word, Excel, PowerPoint and Outlook.
- Have a keen eye for detail.
- Experience of Ariba and Pay Central preferred.
**_SUCCESS MEASUREMENTS _**
- Ensure Onnec is not financially exposed by controlling client credit limits.
- Meet or exceed monthly cash collection target.
- Monitor and maintain aging of debt and ensure all “old debt” does not breach agreed levels.
- Monitor, maintain and report “Days Sales Outstanding” KPI to Commercial Controller ensuring the DSO does not breach agreed levels.
- Build relationships with all clients to assist the cash collection process.
- Communicate in a professional manor to both internal and external customers.
- Generate and distribute accurate and timely client invoices and credit notes.
- Accurately post all client receipts into Sage on a daily basis.
- Work with all members of the finance function and other internal Onnec departments.
- Excellent organisational skills.
- Time Management skills.
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