Timetable Administrator

We are seeking to appoint a Timetable Administrator who will work as a member of the Student Administration team to provide effective support to the Timetable Unit, with a particular emphasis on supporting the provision of the teaching timetable for the new North Wales Medical School.

Educated to A level or equivalent level qualification and/or possess equivalent experience.

Applications will also be considered to carry out this role on a part-time or job share basis.

Committed To Equal Opportunities.

Overview

To assist with the production of the North Wales Medical School's teaching and assessment timetables To provide a responsive and efficient timetabling and room booking service to the North Wales Medical School, working as part of the Timetable Unit Team.

Purpose of the Job

To assist with the production of the North Wales Medical School's teaching and assessment timetables To provide a responsive and efficient timetabling and room booking service to the North Wales Medical School, working as part of the Timetable Unit Team.

Main

**Responsibilities**:

- To assist with the production of the North Wales Medical School timetables within the deadlines agreed, under the direction of and with the assistance of the Timetable Officer.- Collate timetabling requirements for the North Wales Medical School using the My Bangor Timetabling Requirements system where possible.- Allocate rooms for the teaching and assessment of the North Wales Medical School in conjunction with the demand for teaching requirements and ensure adequate and objective space allocation.- Process ad hoc room bookings for the North Wales Medical School owned rooms.- Identify and resolve timetabling conflicts within the North Wales Medical School, liaising with academic staff as necessary and keeping the Timetable Officer informed of any difficulties.- Provide a high level of accuracy in data input on the CMIS timetabling software taking responsibility for checking own work.- Prioritise personal workloads and working on own initiative to ensure that deadlines are met.- To contribute to the development and embedding of new workflows and working practices within Student Administration.- Undertake other such duties commensurate with grade and at other Bangor University locations as directed by your line manager.- As a member of the Student Administration Team, it is expected that you may be required to participate in events that fall under the remit of that Team which include, but are not restricted to events such as, ID checking and enrolment, graduation, examinations and Open Days.Other

**Responsibilities**:

- The post holder will be expected to participate in performance review and developmental activities.- The post holder will be expected to comply with the University equal opportunities policies, Dignity at Work and Study Policy and the University’s Welsh Language Policy and the Welsh Language Standards.- The post holder has a general and legal duty of care in relation to health, safety and wellbeing and must take all reasonable steps to ensure a safe and healthy working environment for him/her self and for other members of staff, students and visitors affected by his/her actions or inactions. The post holder is also required to comply with all applicable health and safety policies, procedures and risk assessments.- The post holder must comply with relevant legal and financial policies and procedures and be aware of their responsibilities in terms of the legal requirements of their posts.Person Specification

Qualifications/Training

Essential:

- Educated to A level or equivalent level qualification and/or possess equivalent experience.- A high degree of computer literacy with demonstrable experience of using databases and student records/timetabling systems (e.g., Banner, MyBangor).- Demonstrable experience of working with the student timetable software (CMIS) to produce coherent teaching timetables.- An understanding of working with spreadsheets and databases - Experience of working as a member of a team.- Experience of developing and implementing administrative systems and procedures.- Experience of assisting with the collection and analysis of student data.Desirable:

- Educated to Degree level or equivalent qualificationExperience/Knowledge

Essential:

- Experience of dealing with queries and providing information to students and academic staff.- An understanding of, and the ability to interpret, regulations and procedures.- An understanding of legislative requirements relating to equality, data protection and freedom of information.- An understanding of complex and specialist information (relevant to area of work) and the ability to interpret and explains this to non specialists.Desirable:

- The ability to monitor workload/progression and to take action to deal with difficulties or slippage.- An understanding of the internal and external factors that may impact on the service and to take action/make suggestions to miti