Attendance and Student Welfare Administrator

2 weeks ago

London, United Kingdom Harris Federation Full time

Do you have experience overseeing attendance at a school level? We are looking for an Attendance and Student Welfare Administrator to join our dedicated academy team at Harris Academy Chobham. This role is likely to suit an individual looking to developin a school environment with attendance related experience.

**About Us** Chobham Academy is always on the lookout for inspirational and influential staff. Most of all, we are on the lookout for potential colleagues who like our students and want to help them succeed. In order to help our staff have the best possible experienceand achieve a proper work
- life balance, we have put into place a range of measures to benefit both our teaching and students services colleagues.

We place high emphasis on staff wellbeing at Chobham. This helps colleagues to be happier and more effective in their work. Staff are regularly consulted about their wellbeing and the outcomes of these consultations have a direct and rapid impact upon theAcademy's approach to supporting staff wellbeing.

Our staff are regularly consulted on the wellbeing services the school provides and we always try to respond to staff suggestions. In this way, staff feel empowered and get more of the services they really want. We are very proud of our wellbeing programmeat Chobham and hope you will agree that it shows our commitment to making the school an exemplary working environment.

**Main Areas of Responsibility** Your responsibilities will include:

- Assisting ALG in the Management and Development of attendance and punctuality policies;
- Daily monitoring and follow-up of attendance and punctuality;
- To participate on late desk and follow up detentions to be issued for those students late to the Academy;
- To text parents/carers of students absent at agreed time and record reasons for absence if given;
- Daily monitoring and early calls on the attendance of children in care or students on the vulnerable list as a priority, reporting to the Academy Welfare manager daily;
- Making home visits with the Academy welfare manager as required;
- Sending letters to parents regarding attendance matters as requested by the Academy Welfare Manager
- Ensuring the smooth operation of the computerised registration system;
- Ensuring daily attendance information is entered accurately onto the system;
- Establishing the reason for absences including telephone calls, letters and home visits, in liaison with the tutors and other staff;
- Preparing and distributing attendance and punctuality certificates as part of the Academy's reward policy;
- Following up on poor attendance or punctuality. Organising attendance panel meetings with parent's/carers tutors and external agencies, making home visits, ensuring student contracts are agreed and monitored;
- Signing students in and out of the Academy outside normal start and finish times, ensuring communication with home where required;
- Liaising with the Educational Welfare Officer to ensure that prompt, consistent and rigorous intervention with poor attendance is robust;
- To monitor student attendance together with students' progress and performance in relation to targets set for each individual ensuring that follow-up procedures are adhered to and that appropriate action is taken where necessary;
- To deal efficiently and effectively with referrals on attendance concerns from faculties;
- To alert the appropriate staff to problems experienced by students and to make recommendations as to how these may be resolved;
- To communicate as appropriate, with the parents of students and with persons or bodies outside the Academy concerned with the welfare of individual students, after consultation with the appropriate staff;
- To attend all appropriate meetings and organise fortnightly meetings with Faculty Directors to review faculty attendance figures and action taken;
- As LAC mentor to meet with LAC students weekly and pass on any relevant information regarding their welfare.

**Qualifications**
- Educated to degree standard or equivalent
- Sound Knowledge of Microsoft software
- Knowledge of CMIS system for input and export of student attendance data
- Training on CMIS system in relation to attendance and report generation
- Knowledge of attendance policies and procedures
- Knowledge of the range of agencies that work with students and their families
- Basic knowledge of first aid; e.g. emergency first aid course
- Knowledge of a range of attendance codes and when they can be used
- Knowledge of many of the social issues facing students from disadvantaged backgrounds

**Experience**
- 3 years' experience of working in an inner-city school or educational establishment
- Experience of working with Academy welfare officer
- Experience of meeting with parents/carers formally and informally
- Experience of managing attendance systems, this to include completing weekly, half termly and annual reports as requested in liaison with Assistant Principal
- Experience in a similar role
- Experience of working with young people
- Experience of working with young people with challenging behaviour

**Professional Development & Benefits** In addition to opportunities for career development and progression, we also offer a competitive rewards and benefits package which includes a Performance and Loyalty Bonus, Pension Scheme with generous employer contributions, a Wellbeing Cash Plan includingaccess to a virtual GP, electric car scheme, and many other benefits.

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