Benefits and Wellbeing Administrator

8 months ago

Belfast, United Kingdom Allen & Overy Full time

Allen & Overy is a leading global law firm operating in over thirty countries. We work on some of the most challenging and important deals and have built a reputation for delivering exceptional legal solutions that help our clients grow, innovate and thrive. The legal industry is changing, and we're committed to leading that change, putting our people first, embracing new ways of thinking and integrating technology into our everyday work.

Our culture is one of high-performance and we have high expectations of one another, in everything we do. Being a proud team player is essential. We work together, listen and learn from one another and achieve results we could never achieve on our own. When you join our team, you’ll become part of a flexible, inclusive environment underpinned by openness and consistent support for one another. At A&O, you're not only valued for what you do, but for who you are.

We have a powerful commitment to diversity, equity and inclusion, and we’re working hard to create an environment where you can bring your authentic self to work. We know that to excel, we must nurture an environment where our people feel they belong..

**Department purpose**

The HR team at Allen & Overy provides a first class service to the business, offering strategic HR business advice at the business partner level and quality support services in the full range of HR functions through specialist teams such as learning & development, resourcing, reward, employee relations advice, payroll, systems and HR administration.

**What you will do**

As a Benefits and Wellbeing Administrator, you will provide administrative support to the Pensions, Benefits and Wellbeing Team to include the support of finance activities, monthly processing, annual audits, correspondence and the co-ordination of events. You will work with colleagues in both the Belfast and London office as well as other Global Offices.

This is an exciting and varied role, involving coordinating team schedules and meetings with external benefits and wellbeing suppliers, handling invoices for these services, managing pension and medical insurance changes for London and Belfast employees, conducting audits for private medical insurance memberships, analysing travel insurance data, and reporting on benefits and training data.

Additionally, this role also includes sending standard letters related to group income protection, managing event planning and resources, maintaining supplier and mental health ally lists, updating internal systems and intranet, and ensuring up-to-date information on benefits and wellbeing. Occasional travel may also be required for in-person events.

**What you will have**
- Excellent administrative and organisational skills, with high attention to detail.
- A proactive attitude, with the ability to work in a high performing culture.
- Competent in all Microsoft Office packages.
- Ability to develop and maintain strong relationships with internal and external stakeholders.
- Project management skills: working to deadlines, managing multiple projects, using initiative and judgement.
- An interest in developing skills and knowledge within benefits and wellbeing space.

**You'll stand out if you bring**
- A willingness to learn new skills.
- Your own unique perspective and ideas to share with the team.
- Ability to work on own initiative.
- Experience of a similar Benefits and Wellbeing role.

**What we can offer you**

At Allen & Overy, we recognise that our people are our most valuable asset, which is reflected in the wide range of benefits that are available to our employees. Some of these benefits include: our occupational pension scheme, group income protection cover, private medical insurance, mental health resources and free apps, health and wellbeing services including GP service, emergency back-up care support, parental and special leave, holiday entitlement increasing with length of service, holiday trading, online discounts and lifestyle management services.

Allen & Overy recognises the value of flexible working and embraces hybrid working.

Please note this role is based in the A&O Belfast office, with an onsite presence required in line with our hybrid working policy.

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