Supply Chain Assistant

3 weeks ago

Scunthorpe, United Kingdom Synectics Security Full time

The Supply Chain Function is responsible for the purchase of all goods and service for the business using various sourcing strategies to fulfil the business need. The role of the Supply Chain Assistant is a supporting role within the Supply Chain Management Team, handling the transactional purchase of goods and services.

The purpose of the role is to make cost-effective purchases and ensure we maintain a fully stocked inventory to meet the business operations.

The role of the Supply Chain Assistant requires a proactive individual who will continually look for improvement, whilst ensuring compliance with policies, procedures and service levels. The main purpose of the Supply Chain Assistant’s role is to provide day to day transactional purchasing support.

**Who is Synectics?**
- Synectics Plc is an AIM-listed Group and a leader in advanced security and surveillance systems that help protect people, property, communities, and assets around the world._
- Our vision is to be at the forefront of developing solutions tailored for specific markets where security and surveillance are critical to operations. We will be the go-to provider in these markets - protecting what matters, where it matters most._
- Our purpose: We value our people and culture highly, and through this, we build a deep understanding of our customers’ needs and strive to continually enhance our products, services, collaboration and support to create solutions they can rely on completely._
- **A Unique Business With a Unique Culture**_
- Synectics combines the scale and track record required to handle major projects with the agility, innovation and ‘can do’ attitude of an independent firm. Our business is built around some fundamental strengths:_
- _Customer-led innovation_
- _Deep industry expertise_
- _Long-term partnerships_
- _Specialists in complex and regulated environments_
- These have enabled us to build a formidable company with the foundations for considerable growth. With over 35 years of field-proven experience, Synectics has acquired intimate knowledge of the unique customer requirements and priorities in commercial, public, and industrial environments where security is critical to their operations._

**Principal Accountabilities**
- Raising daily purchase orders using the company's eProcurement system (EFACS).
- Expediting and management of supplier deliveries through direct communications.
- Provide a purchasing support service to the business in accordance with company’s procurement policies and procedures.
- Maximise the effectiveness and efficiency of the Supply Chain Function, in terms of the purchasing support service activities.
- Monitoring stock levels and identifying purchasing needs.
- Comparing and evaluating offers from suppliers and agreeing prices.
- Agreeing contract terms of agreement such a payment terms.
- Provide day to day transactional support service to the business community.
- Administration activities associated to off-site sub-contracting services.
- Facilitate and support Supplier Approval Process.
- Compare & evaluate quotations / offers from suppliers and negotiate better prices.
- Create purchase orders (suppliers, quantities, prices).
- Update internal databases with order details (dates, suppliers, quantities, discounts).
- Maintain update records of purchased products, delivery information and invoice payment release.
- Follow up with suppliers, as needed, to confirm or change orders.
- Liaise with warehouse staff to ensure all products arrive in good condition.
- Coordinate with warehousing staff to ensure proper storage.
- Stocking levels minimum order levels and reorder quantities.
- Monitor stock levels and identify purchasing needs.
- Purchase to Pay process (three-way PO/GRN & Invoice matching).
- Process RMA (Return Material Authorisation). Create, monitor, track and chase Customer / Supplier Returns through the NCR Process.
- Management of supplier part data on EFACS (supplier codes, prices etc.)
- Communicating delivery amendments to the business and updating EFACS.
- Providing a proactive, responsive purchasing support service to all customers is key, as well as establishing, promoting and maintaining effective relationships.

There may be other requirements, as requested by the business that are not listed in this document that the Supply Chain Assistant may be required to undertake.

It is expected that the Supply Chain Assistant will be able to work flexibly and independently, covering other areas of the department as required. Displaying initiative in supporting the varied demands of the role through excellent organisational, communication and IT skills will be essential. The Supply Chain Assistant will be able to cope with multiple deadlines in a calm and efficient manner, dealing with enquiries from outside and within the department professionally, ensuring appropriate action is taken where necessary.

**Key Personal Attributes**
- Keen attention to detail and computer

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