Admin Assistant

3 weeks ago

Southampton, United Kingdom Weston Secondary School Full time

**Job Description: Admin Assistant**

**Responsible to **School Business Manager / HR Officer

**Line Management **N/A

**Type **Teaching/ Non-teaching/ **Support**

**Liaising with **All staff/parents/stakeholders

**Start date **ASAP

**Part time/ Full Time **Full time

**Your role**
- To undertake a variety of administrative and clerical procedures to support the efficient

running of the school reception/reprographics and stationary room

**Key Responsibilities**
- To draft and type a variety of correspondence, reports, minutes and other documents

as required;
- To answer the telephone, receive visitors to the school and deal with routine enquiries;
- To maintain office systems and records, including confidential items;
- To use computer systems (e.g. Bromcom, MCAS) to input details, manage data, run

reports and make returns as required;
- To liaise with other school staff and outside agencies/organisations, in respect of a

varied range of issues, as appropriate;
- To assist with the design, preparation and production of documents including the school

prospectus, parent newsletters etc;
- To provide welfare support to the pupils of the school. This may include undertaking

minor first aid duties, assisting children with personal hygiene and notifying parents when

children are ill;
- To provide curriculum support to the teaching staff, including photocopying,

preparation of materials and a stationary record;
- To undertake personnel and financial administration as required, or to support other

members of the team in carrying out these functions;
- To carry out any other administrative procedure, within the responsibility level of the

post, as directed by the Head Teacher or School Business Manager.

**Responsibilities of all school staff**

At an appropriate level, according to the job role, grade and training received, all

employees in the school are expected to:

- support the attitudes, beliefs and values alongside the vision of WSS;
- contribute as a member of the WSS Team to aspects of school life which enhance

our community;
- attend and contribute to staff meetings and INSET days as required;
- take responsibility for safeguarding and children’s welfare and ensure the immediate

reporting to the DSL or a Deputy DSL of any safeguarding matters which place a child

at risk or potential risk;
- be aware of health and safety issues and act in accordance with the school’s Health

and Safety policy;
- maintain positive discipline and uphold school policies and practices at all times,

ensuring a safe, stimulating and positive learning environment for all students;
- maintain appropriate standards of professional appearance and conduct and to

ensure that all interactions with students, staff, parents, governors and visitors reflect

a commitment to high professional standards of courtesy and behaviour and

effectively contribute to the safeguarding of learners at all times;
- keep their Line Manager/ SLT appraised of any concerns whilst undertaking this role.

**Professional development**

As part of your performance development, ensure that you:

- fully engage in the Professional Development and CPD programme as required;
- contribute to the setting of your own performance development targets which

ensure WSS improvement outcomes are met;
- regularly review your own practice and set personal targets in consultation with your

line manager;
- take responsibility for, seek out and engage fully with CPD in order to support your

development as a practitioner (all WSS staff have access to the full suite of training

available from The National College);
- maintain accurate and up-to-date professional development records on your

Bromcom file;
- develop effective working relationships and network with local, national and digital

agencies to ensure that you are at the forefront of developments within your field of

expertise;
- disseminate best practice further to CPD opportunities made available to you.

**NB.**
- All teachers at WSS work within the parameters outlined in the School Teachers' Pay

and Conditions Document.

contained in the statement of Conditions of Employment.
- This job description allocates duties and responsibilities but does not direct the

particular amount of time to be spent in carrying them out and no part of it may be

so construed. In allocating time to the performance of duties and responsibilities, the

post holder must use Directed Time in accordance with the school’s published Policy

and have regard to the Teachers’ Conditions of Employment.
- This job description is not necessarily a comprehensive definition of the post.

modification or amendment at any time after consultation with the holder of the

post.
- To carry out any other duties that are commensurate with the role as requested by

the Headteacher

**Headteacher/line manager’s signature**

**Date
**Postholder’s signature**

**Date

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