Personal Assistant

7 months ago


Redhill, United Kingdom Balfour Beatty Full time

**About the role**
Our projects are more than just your opportunity to make your mark. They’re an opportunity to stretch, test and develop your expertise.

Join our **Rail** team as a **Personal Assistant** on our **Central Rails Systems Alliance** project and you’ll deliver complex work that really matters to our business, and the world around you

**What you'll be doing**
As a **Personal Assistant**, you will have the following accountabilities:

- Develops, implements and maintains office management systems that will ensure the efficient running of the office
- Manages office budgets to plan
- Leads by example, liaises effectively with staff and customers at all levels and provides excellent customer service at all times
- Supports business leaders by carrying out a full range of administration and secretarial support, including diary management, making appointments, arranging travel, to ensure an efficient service is delivered
- Produces / helps with documents, presentations and reports as required
- Ensures that invoices and business expenses are processed in order to be paid on time
- Plans and organises office/site events as required
- Supports the work of other Administrators/Senior Administrators during periods of absence or unexpected high volumes of work activity
- Supervises Administrators, allocating activities within their own function as well as supporting other functions when help may be required to cover absence or during exceptionally busy periods
- Monitors and checks the quality of services provided.
- Ensures that Administrators’ skills are developed and that they are fully up to date with relevant business information
- Ensures that timesheets for office/site staff are completed accurately and processed on time

**Who we're looking for**
You will have the following:

- Substantial secretarial and/or administrative experience at a senior level within a busy team environment
- Highly organised and able to work on own initiative
- Strong communicator with team and general management skills
- Experience in prioritising own/others’ work and of allocating and checking work
- Excellent team working skills, and able to build relationships at all levels
- Ability to work well under pressure and to tight timescales
- Excellent typing skills and IT Skills including Microsoft Office (Excel, Word and PowerPoint)

**Why work for us**
Day in, day out, our teams deliver amazing projects in challenging conditions; developing, managing and maintaining the vital infrastructure and public spaces that modern economies, societies and communities rely on.

**About us**
Our Rail business has an extensive legacy of rail expertise. Our teams safely deliver complex projects, from consultancy and design to all aspects of construction and maintenance. Using advanced plant and machinery, and unique innovations, we provide end-to-end solutions for our customers.

Our aim is to improve the passenger’s experience, and our teams create better journeys by increasing network capacity, improving reliability, and making our railways more efficient and sustainable.

As a Disability Confident Employer, we are committed to working with people who have disabilities and long-term health conditions to remove barriers for them in obtaining employment. We are also committed to offering applicants with a disability an interview if they meet the minimum requirements for the role.

Job Reference: BBUK06912


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