Operations Assistant

3 months ago

Padiham, United Kingdom Helm Care Services Full time

**Job Title**:Operations Assistant

**Reports To**:Operations Director

**Location**:Head Office - (Padiham)

**Salary**:£25,000

**Shifts**: 37.5 Hours Per Week (Flexibility Required)
Monday to Friday

**Make An Impact That Matters**

We are currently seeking a Operations Assistant to Provide comprehensive administrative support to the Operations Director, handling information requests, performing clerical functions, and executing varied support tasks to allow the Operations Director to focus on their managerial and strategic responsibilities.

**About the job**:
You'll assist the Operation Director with daily duties, seeking someone proactive, detail-oriented, and adept in a fast-paced setting. This position is vital for maintaining office efficiency. This is a challenging role, where no two days are the same, but the rewards are incomparable to any other job.

**Entry Requirements**:

- An NVQ Level 3 in Residential Childcare or equivalent or working towards completion or willingness to
- Significant experience in attention to detail, self motivated.
- Provide high-level PA support to our Operation Director as required. Awareness of their key priorities and objectives is essential to be able to effectively manage their time and commitments.
- Organise and maintain calendars, schedule appointments and meetings efficiently.
- Acting as the first point of contact for any external parties visiting the office.
- Provide administrative support for the Operations Director such as drafting documents, producing reports and preparing presentations.
- Coordinate and schedule meetings, including logistics, agendas, minute taking and follow-up actions, ensuring smooth proceedings and effective communication.
- Arrange travel itineraries, accommodation, and transportation, ensuring cost-effectiveness, convenience, and adherence to preferences and schedules.
- Assess priorities and manage multiple tasks simultaneously, proactively identifying and addressing urgent matters while maintaining attention to detail.
- Handle sensitive information with discretion and confidentiality, maintaining trust and professionalism in all interactions and transactions.
- Anticipate and resolve issues efficiently, demonstrating resourcefulness and adaptability in addressing challenges as they arise.
- Assisting with projects and initiatives as required. Providing support with project planning, coordination, and implementation.
- Strong interpersonal skills with the ability to build effective relationships and collaborate with colleagues and external partners.
- Life skills
- Be caring, compassionate, understanding and show patience.
- Be a team player, flexible, honest and reliable.
- Have a good sense of humour and not take things personally.
- Be confident and resilient.
- Excellent written and verbal communication skills
- Proficient and in-depth knowledge of relevant software such as MS Office Suite, including Outlook, Word, Excel etc
- Computer literacy.
- A driving licence.

**What would I get in return?**
- £25,000
- Home working flexibility
- Mileage Allowance
- 30 days holiday (include bank holiday)
- Continuous ongoing training and development with industry leading qualification
- Pension.
- Genuine career advancement opportunities

**Job Types**: Full-time, Permanent

**Salary**: £25,000.00 per year

**Benefits**:

- Casual dress
- Company pension
- On-site parking
- Referral programme

Schedule:

- Monday to Friday

Supplemental pay types:

- Performance bonus

Work Location: In person

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