Mappa Administrator, South Wales

6 months ago

Swansea, United Kingdom HM Prison & Probation Service Full time

**Details**:
**Reference number**:

- 329307**Salary**:

- £23,637 - £29,046- A Civil Service Pension with an average employer contribution of 27%**Job grade**:

- Other- NPS Pay Band 3 National**Contract type**:

- Permanent**Type of role**:

- Administration / Corporate Support**Working pattern**:

- Full-time, Part-time**Number of jobs available**:

- 2Contents

Location

About the job

**Benefits**:
Things you need to know

Location
- These positions are based at NPS 33 WESTGATE STREET CARDIFF, CF10 1JE, NPS WEST GLAMORGAN HOUSE SWANSEA, SA1 5ABAbout the job

**Job summary**:

- Please refer to job description.**Job description**:
**HMPPS** **in Wales**:
**Preventing victims by changing lives**
HMPPS in Wales works in an integrated way to keep communities in Wales safer and to give the people we work with the opportunity to change their lives. We commission and provide offender management services in the community and in custody to deliver the orders of the courts and support rehabilitation. Our aim is to deliver outstanding, seamless offender management services in Wales that protect the public, reduce reoffending, deliver value for money and support our partners.

**The Welsh Language Scheme**
Welsh Language skills for this post are desirable.

**HMPPS** yng Nghymru**:
**Atal pobl rhag dod yn ddioddefwyr trwy newid bywydau**
Mae HMPPS yng Nghymru yn gweithio mewn ffordd integredig i gadw cymunedau yng Nghymru yn fwy diogel, a rhoi cyfle i’r pobol rydym yn gweithio â hwy i newid eu bywydau. Rydym yn comisiynu a darparu gwasanaethau rheoli troseddwyr yn y gymuned a’r carchar i weithredu gorchmynion y llysoedd a chefnogi adsefydlu. Ein nod yw darparu gwasanaethau rheoli troseddwyr ardderchog ac esmwyth yng Nghymru sy’n gwarchod y cyhoedd, lleihau aildroseddu, cynnig gwerth am arian a chefnogi ein partneriaid.

**Y Cynllun Iaith Gymraeg**
Mae sgiliau iaith Gymraeg yn ddymunol ar gyfer y swydd hon.

**Overview of the job**

The MAPPA Administrator provides administrative support and is accountable to the MAPPA Co-ordinator and/or Deputy MAPPA Coordinator.

This is an administrative job within a multi-disciplinary team.

**Summary**

The jobholder will provide administrative support within a multi-agency setting in line with National MAPPA Guidance. The jobholder will also ensure that staff are supported through efficient processes and administration systems are maintained within specified timescales in order to promote the achievement of Strategic Management Board (SMB) objectives.

To act as a point of contact for MAPPA within the area for the Responsible Authority

agencies and the 'Duty to Co-operate' Agencies as delegated by the MAPPA Coordinator

In line with NPS policies and procedures, the post holder must at all times demonstrate a commitment to equality and inclusion and an understanding of their relevance to the work they do.

The post holder must adhere to all policies in respect of the sensitive/confidential nature of the information handled whilst working in this position.

This role may involve some out of hours work

**Responsibilities, Activities & Duties**

The job holder will be required to carry out the following responsibilities, activities and duties:

- Responsible for maintaining accurate offender and victim information on relevant approved databases.
- Ensure the effective administration of referrals into MAPPA from across a range of agencies in line with National MAPPA Guidance.
- Prepare, maintain and collate case and other records, files and management information, in accordance with the standards required.
- To provide statistical and other information/data as required.
- Deal and communicate fairly, timely and effectively with Responsible Authorities and the Duty to Cooperate Agencies.
- Organise the availability of appropriate resources, facilities and equipment for activities relating to the effective running of MAPPA.
- Act as a point of contact within the unit including for specialist areas of work as required.
- Maintain appropriate systems to ensure the effective use of general unit resources and make recommendations for improvement as necessary.
- Attend meetings as appropriate. Provide support to meetings as required including organising agenda, comprehensive minute taking, and distribution of notes/minutes and action points.
- To ensure that the principles in respect of information sharing and confidentiality are maintained as outlined in the MAPPA Guidance
- Coordination and collation of meetings for internal and external attendees, booking rooms, arranging refreshments, preparing material, greeting visitors etc
- Dealing with highly sensitive issues, acting with diplomacy and maintaining strict confidentiality at all times
- Keeping up to date with changes in key external partnerships which relate to MAPPA arrangements
- Ensure all activities are conducted in accordance with Health and Safety policies and procedures. Undertake equipment tests as required.
-

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