G4s Administration Support Officer

3 weeks ago

Leiston, United Kingdom G4S Full time

Location: Leiston, United Kingdom | Salary: 13.00 hourly | Posted: 23 Nov 2023 | Business Unit: UK Secure Solutions | Contracted Hours: Full-time | Employee Status: Permanent | Reference: 7934

**We are recruiting for an Administration Support Officer to work on our new prestigious contract at Sizewell C, Suffolk, East England.**

**Scope of the role**
- The Administration Support is integral to the success of this busy team, the primary focus will be to support the HR Coordinator and Manager in the recruitment and onboarding of new staff to the G4S Contract. The role will also involve Pay, HR responsibilities and liaising with G4S Central Services and the Client team. You will be required to deliver the industry assurance requirement to have all staff at least the Baseline Personnel Security Standard (BPSS) before they are set to work.- This role will be one of the first of what will make up a larger operational support function as the SZC contract expands. The successful applicant will have the opportunity to develop their career within both G4S and the Sizewell C project.

**Location**:EDF Sizewell C Leiston, Suffolk

**Pay**: £13.00ph

**Weekly Hours**:40 hours per week, Monday to Friday. This can be altered on occasions to meet the needs of the business and the Client.

**Remuneration package**:Permanent Contract, 224 hours (28 days per annum) inclusive of bank holidays G4S National Pension Scheme,Dell, Vodafone and O2 discounts,Perks at Work (national discount scheme), Aviva car, home and travel insurance discount, Health Saturday Fund (health cash plan for you and your family).

**Key Responsibilities**
- Vetting administration and verification responsibilities for the contract
- Focal Point for local vetting enquiries.
- Verification of BPSS vetting casework.
- Interfaces internally with other vetting team members, training, HR and externally with contractor organisations.
- Ensuring regulatory requirements for vetting on site are complied with by all staff and contractors.
- Support in the management of the team shift Rota using company IT & Software.
- Support in ensuring manning levels are met for all duties and ad-hoc requirements.
- Supervision of staff holidays, forward planning and coverage of annual leave.
- Support in the management of sickness and absence.
- HR, Pay and General Administration support.

**Skills and Competencies**
- Ability to manage multiple concurrent activities and adapt to a changing environment
- Effective decision making and sound judgment skills
- Strong interpersonal skills - building trust and support
- Excellent communication skills - written and oral
- Competent IT skills, proficient in Microsoft Office
- Adherence to company policies & operating procedures

**Profile**

**Educational Requirements/Qualifications**
- A basic standard of education in Maths, English and IT.

**Preferred Experience**
- Experience of working within a busy office environment
- At least 2 years Administration Background

**Skills and Abilities**
- Good liaison abilities
- Identifying customer needs during service delivery

**Personal Qualities**
- Highest levels of integrity, respectfulness and professionalism required at all times.
- Open, trusting and in the spirit of mutual support, especially when dealing with conflicts of interests.
- An engaging and proactive ‘can do’ attitude where successes and failures are shared.
- Doing what we say we are going to do and only committing to what can be done.
- Listen and communicate effectively.
- Ability to plan ahead as far as possible and share intelligence to prevent surprises.

**Specific Occupational Requirements**
- Ability to pass and hold National Security Clearance Vetting

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