Workforce Administrator

A vacancy has become available within the Workforce for a Band 3/4. This is a permanent contract of 37.5 hours a week The Core business hours are 8.30-16.30 Monday To Friday. This role is based at The Point Unit 9 Sleaford NG34 8GG with Hybrid working from home

Although ESR knowledge is beneficial, full training will be given.

To ensure that appropriate documents relating to Employees are processed accurately and timely on the NHS Electronic Staff Records System and manual systems, distributing related documentation where necessary. Pro-actively support the system security of ESR including the allocation of the ESR User Responsibility Profiles etc.

Participate in the verification process ensuring that our data is maintained to a high Standard.

To support with processing employee change forms in a timely manner, including clarifying any ambiguous or missing information on forms with managers, auditing and checking forms to ensure the relevant authorisation is in place; and ensuring that payroll changes are maintained in line with appropriate audit trails in retaining workforce information.

To assist in monitoring and improve data quality in ESR, including correcting data inaccuracies on the system identified by the national data warehouse and regular data cleansing process, Identify and respond to potential data anomalies in reports and identify where corrective action may be required.

To assist in maintenance of accurate work structures within workforce information systems including setting up and updating positions; and supporting the Workforce Analyst and members of the Finance Department to ensure establishment data is maintained on ESR.

Run standard reports from workforce information systems using pre-agreed parameters on a regular basis and pass to the appropriate person for act.

Lincolnshire Partnership NHS Foundation Trust provides mental health services and a number of learning disability, autism and social care services in the county of Lincolnshire. Employing around 2,900 staff, and serving a population of over 768,400, our people lie at the heart of everything we do.

You could be part of a Trust rated by staff as one of the best mental health and learning disability trusts in England. We firmly believe the key to high quality care is a contented workforce. This is reflected in our Care Quality Commission rating of ‘outstanding’ for well-led and ‘good’ overall. In the most recent National NHS Staff Survey, our staff rated us as the number one trust nationally for staff morale and one of the top scoring NHS Trusts in the Midlands for being compassionate and inclusive. We’re really proud of this

We offer options for flexible working and provide a wide range of training and promotion opportunities in all professions. We support and celebrate diversity, have active staff networks groups and are always looking at what more we can do to support our staff.

To ensure that appropriate documents relating to Employees are processed accurately and timely on the NHS Electronic Staff Records System and manual systems, distributing related documentation where necessary. Pro-actively support the system security of ESR including the allocation of the ESR User Responsibility Profiles etc.

Participate in the verification process ensuring that our data is maintained to a high Standard.

To support with processing employee change forms in a timely manner, including clarifying any ambiguous or missing information on forms with managers, auditing and checking forms to ensure the relevant authorisation is in place; and ensuring that payroll changes are maintained in line with appropriate audit trails in retaining workforce information.

To assist in monitoring and improve data quality in ESR, including correcting data inaccuracies on the system identified by the national data warehouse and regular data cleansing process, Identify and respond to potential data anomalies in reports and identify where corrective action may be required.

To assist in maintenance of accurate work structures within workforce information systems including setting up and updating positions; and supporting the Workforce Analyst and members of the Finance Department to ensure establishment data is maintained on ESR.

Run standard reports from workforce information systems using pre-agreed parameters on a regular basis and pass to the appropriate person for action

Assist with the production of timely and accurate information reports as and when required, including running background reports for monthly workforce reports

To work collaboratively with individual members of the BI and HR Teams in support of key areas of work undertaking a range of administrative functions to ensure that work is delivered to required deadlines.

Develop effective working relationships with staff and managers both within and outside the department to ensure the provision of a high quality, customer focused service. These include but are not limit