Executive Assistant
4 weeks ago
**Executive Assistant**
**Newport**
**Hybrid working is available**
**Fixed Term Contract - 12 months**
**Salary - £30k per annum**
**Full Time but will also consider someone to work less hours**
**Start Date - September**
**PEM1005**
**Benefits**
- 25 days’ Annual Leave (with the option to buy and sell more)
- Bonus Scheme based on performance
- Company Pension Scheme - 5% employee and employer contributions
- Private Medical Healthcare
- Group Life Insurance (4x basic annual salary)
- Employee Assistance Programme
- Cycle to Work Scheme
- Access to Occupational Sick Pay
- Enhanced Maternity & Paternity Benefits
- Comprehensive Performance and Development Framework
- Social Events Committee
- ‘Refer a friend’ bonus scheme (£1,000 per referral)
- Long service awards.
**Essential**
- Previous experience in an Executive/Personal Assistant role is an essential requirement.
- Previous experience within an office management/facilities role is desirable.
- Excellent organisational skills including the ability to manage time and prioritise effectively.
- Excellent Microsoft Office skills, particularly in Word, Excel, PowerPoint, Outlook and ideally SharePoint.
- Thorough understanding of the need for discretion and respecting confidentiality. The ability to manage sensitive information appropriately is essential.
- Ability to work independently and proactively.
- Customer focused; able to build relationships and communicate in a clear and fluent way, adapting the style of delivery to suit the audience.
**Responsibilities**
- Providing business support to the CEO and wider Executive team such as preparing presentations, proposals, letters, board papers and conducting research where necessary.
- Booking of domestic and international travel, flights, hotels, and ground transportation for the Executive team.
- Provide support and co-ordination for a wide range of meetings, ensuring supporting materials are distributed on time, co-ordinating attendee invitations, organising room/virtual bookings, catering, preparing meeting papers, taking minutes, recording and circulating actions, creating agendas, reports, presentations or handouts.
- To produce/prepare documentation for the Executive team in a variety of formats including Word, Excel, PDF, PowerPoint, and other reports, letters and proposals including confidential material.
- Events and logistics management for internal and external meetings/gatherings where required.
- Facilities management and smooth running of our office accommodation including the management of health and safety processes, purchasing office supplies, and liaising with external contractors and service companies.
- Assist with other ad hoc tasks as instructed by the Executive team and Head of HR
If this Executive Assistant position is of interest, please send your CV to us today.
INDPERM2
**Job Types**: Full-time, Permanent, Fixed term contract
**Salary**: £30,000.00 per year
**Benefits**:
- Company pension
Schedule:
- Monday to Friday
- Weekend availability
Work authorisation:
- United Kingdom (required)
Work Location: In person
Reference ID: PEM1005
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