Flight Training Scheduling Administrator

4 weeks ago

Crawley, United Kingdom Adecco Full time

Our client, an internationally recognised aerospace company, are currently searching for a Flight Training Scheduling Administrator to join their team based in Crawley on a 14-month contract basis.

**Description of Role**:
**Responsibilities will include**:

- Flight Training curriculum monitoring, to ensure revision status is accurately executed
- Maintain accurate, up-to-date Flight Instructor electronic and paper records accurately
- Liaise with contract Flight Instructors through 3rd party whilst demonstrating excellent customer relationship skills
- Prepare all student training files and training material prior to course commencement
- Assign students using IPSS and LMS system
- Maintain electronic and paper records for all students undergoing Flight Training courses
- Monitor IPSS grading sheets and maintain the student master files
- Administer Course Completion, Certification and archiving process
- Reconcile Contract Instructor invoices and provide timely summaries and accruals to Head of Training
- Checking student pre-requisites before course commencement
- Liaise with the Scheduling team to assign appropriate Instructors to each course detail and to work through potential Instructor resource conflicts
- Maintain adequate stocks of training materials including manuals
- Works closely with instructors and contracting agencies to ensure suitable instructor coverage for all training.
- Assigns Instructors and enters their names into IPSS for all training. Enters student names into IPSS for all internal instructors training

**Additional Skills**:

- Coordinates aircraft schedules with Flight Operations Manager and/or Customer Delivery Center, allocates qualified flight crew, monitors flight schedule changes and notifies flight crew.
- Coordinates customer aircraft schedules and site visits.
- Tracks and monitors qualifications for crew as defined by regulatory, contractual or test defined requirements.
- Participates in government audits.
- Plans, attends/facilitates meetings to communicate pre-flight requirements.
- Acquires validation of special licenses for flight crew.
- Coordinates with contracts personnel for point-of-contact in regulatory authority, to send flight times, medical, licenses and forms.
- Communicates with internal and external customers about inbound and outbound flights and test aircraft to include in-flight emergencies.
- Monitors flight activity electronically 24/7.
- Schedules crew members for recurrent training, medical and egress

**Competencies**:
**Customer Focus**: Excellent customer relationship skills, builds a rapport with Flight Instructors
**Judgement**: Identifies problems and implements solutions within scope set by Head of Training
**Collaboration**: Ability to work effectively in a team environment, sharing information and making suggestions
**Organisation and Accomplishment of Work**: Plans, prioritises, completes work efficiently and cost effectively; manages multiple tasks simultaneously while achieving expected amount and quality of work with tight deadlines

**Experience & Education**:

- 5 GCSEs (grades A - C) or equivalent
- Must be able to speak, understand, read and write English fluently; be able to communicate clearly and accurately using both verbal and written communications.
- Aviation experience very desirable, especially Flight Training experience
**Work Environment**:

- Dynamic and fast paced
- Cross cultural
- Global interaction
- Extensive use of custom IT systems
- High responsibility to comply with regulations

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