Medical Rostering Support Assistant

3 weeks ago


Liverpool, United Kingdom Liverpool University Hospitals NHS Foundation Trust Full time

The post holder under direction will assist in providing a service to support the maintenance of Allocate Health Medics systems by being responsible for the accurate entry of employee data into the computer and validating input where necessary. The post-holder will also be responsible for the production of reports and advising users on best practice.

The post holder under direction will assist in providing a service to support the maintenance of Allocate Health Medics systems, working a long side Medical Roster Coordinators and being first point of contact for queries and questions regarding the Allocate Health Medic modules.

Liverpool University Hospitals NHS Foundation Trust was created on 1 October 2019 following the merger of two adult acute Trusts, Aintree University Hospital NHS Foundation Trust and the Royal Liverpool and Broadgreen University Hospitals NHS Trust.

The merger provides an opportunity to reconfigure services in a way that provides the best healthcare services to the city and improves the quality of care and health outcomes that patients experience.

The Trust runs Aintree University Hospital, Broadgreen Hospital, Liverpool University Dental Hospital and the Royal Liverpool University Hospital.

It serves a core population of around 630,000 people across Merseyside as well as providing a range of highly specialist services to a catchment area of more than two million people in the North West region and beyond.

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**Please see Job Description for further details**:

- Manage and maintain the document and data control process within

the Project Office, using defined systems
- Issue any relevant progress reports to the Project or Programme

Manager.
- Correlation of all documentation, logging, filing and distribution

accordingly, ensuring accurate audit trail is maintained.
- Control the quality system within the Medical Rostering team, capturing

all relevant processes, and review regularly.
- To attend and minute meetings as and when required, maintain a log of

required actions and decisions.
- To pro-actively manage the actions log providing updates as required

by the Project or Programme Manager.
- Provide administrative support to the rostering team in all aspects of

work relating to Allocate HealthMedic module roll out. This will also
include the co-ordination of diaries, arrangement of meetings, venues and catering requirements etc.
- Undertaking general administration duties including typing,

photocopying, distributing and filing all correspondence, dealing with
incoming mail and telephone calls/enquiries.
- Maintain an effective ‘bring forward’ system, ensuring that deadlines

are adhered to and action is taken as appropriate.
- Carry out any other relevant duties that may be requested to ensure

the systems within the rostering team are under control.
- Create spreadsheets from data generated on eRostering and ESR.

The reports are provided as and when necessary
- Responsible for liaising with internal and external departments to

resolve issues


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