People Assistant, Entry Level

5 months ago

Glasgow, United Kingdom IDOX plc Full time

**People Assistant**

**People Team, Corporate Services**

**Office/Hybrid, UK**

**About the role**

We are hoping to hire someone with a proven interest in People functions, who may have already studied towards a CIPD qualification or equivalent and is looking for their first corporate role in HR. As a key part of the People team, you will work with colleagues in Leadership, Sales, Product Delivery and Finance as well as close colleagues within our Corporate Services function.

The People team operates with high standards of customer service to advise colleagues in a sensitive and time efficient manner. Our people are our priority and we focus on employee engagement and creating an inclusive and diverse culture. Reporting to the People Business Partner, you will provide full operational support to our employees across the Group.

Idox has a culture of flexible working and offers a comprehensive range of benefits to support well-being and a good work-life balance. Part-time could be considered. Home working is supported.

**Key Responsibilities**

**People Operations**
- Maintenance and tracking of employee data
- Action employee requests and enquiries
- First line support on a busy inbox, providing excellent and efficient service to our employees
- Provide reports and data information from our employee record system
- Support on employee life cycle e.g. onboarding, offboarding, transfers, internal changes
- Assisting review and upgrade of People processes with senior colleagues.

**Employee Benefits**
- Point of contact for current information on company benefits
- Engage with colleagues and promote what is on offer at Idox
- Ensuring completion of administration related to status changes for individuals.

**Operational Support**
- Provide current awareness of all relevant People policies and procedures ensuring best practice and compliance
- Work closely with Talent Acquisition team on recruitment campaigns and talent pipeline
- Adhere to Idox Information Security & Management Systems Policies.

**To be successful, you’ll need to bring**:

- Confident IT skills, especially with MS Word, Excel, PowerPoint
- An understanding of principles of good data management
- Work experience as part of a busy HR or admin team
- Confidentiality and efficient time management skills.
- Positive attitude and keen to increase knowledge of HR practices
- Good communication skills both written and verbal.

**Additional desirable qualities**:

- CIPD - qualified or working towards
- An interest in the basics of employment law - UK and International
- Experience of People and/or other resource planning systems (Agresso)
- Good general knowledge of UK and local business
- You should be within easy reach of an Idox office in the UK.
- Options include: Glasgow, Belfast, Manchester or Woking.

**About Idox**

Our specialist software solutions power the performance of government and industry, driving productivity and a better experience for everyone. Built around the user and designed in collaboration with experts who have worked through every detail of every process from end-to-end, our hard-working process engines deliver exceptional functionality and embed workflows that drive efficiency and best practice with a long-term focus for regulated environments.

Through the automation of tasks, the simplification of complex operations, finding scalability as operations evolve, and more effective management of information, we help our customers harness the power of Digital, so they can do more.

We employ around 600 staff in the UK and worldwide, including Europe, North America and Asia, so some travel to meet colleagues may be required.

**Our Values, Our Culture**

We recruit and reward employees based on capability and performance - regardless of race, gender, sexual orientation, gender identity or expression, lifestyle, age, educational background, national origin, religion or physical ability. Each office location worldwide, is free to respond to local needs to create a culturally sensitive workplace for everyone. In doing so, we want every employee to feel our commitment to showing respect for all and encouraging open collaboration and communication.

**Our Benefits Flex to Fit**

We recognise that for individuals, the opportunity to work flexibly can enable them to achieve a better work-life balance along with a greater sense of responsibility, ownership and control of their working life. During the pandemic, all our employees successfully transitioned to remote working and we are open to conversations on work patterns to suit our employees needs such as change to working times; part time working; term time working; 9-day fortnight. We are proud to be a flexible employer enabling effective hybrid working for our employees.

**How to apply**

**Please submit a CV, and a short cover letter (maximum 500 words - including salary expectation, and current remuneration) explaining why you feel you would be suited to this role.**

Ple

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