Administrative Assistant

6 months ago

Goole, United Kingdom The STAR Multi Academy Trust Full time

About this Role

**Grade: CD (point 3-6)**

**Hours per week: 22.5hrs (8.30am till 1pm - slight flexibility available)**

This main requirement of this role is being the first point of contact for the school. Being an approachable and friendly face to continue with the positive promotion of our school aand Trust. The role will also involve the following:

- Dealing with all reception duties such as answering the phones and parent/pupil enquiries.

Please view the Job Description and Person Specification carefully to understand the full requirements of the role.

As a Trust we offer a range of extensive opportunities, incentives and benefits to staff including:

- Access to STAR MAT’s employee benefits website with discounts on retailers, holidays, days out and so much more
- Access to our Employee Assistance helpline for a range of free and confidential advice with a range of support materials available
- Continuous training and development opportunities

**Job Description**:
Responsible to: Executive Headteacher

Job Purpose: To provide Reception/Administration support service to the School and

Headteacher to support and enhance the educational provision it provides.

Job Context: Works within the busy environment of the school office, managing the Reception for the school, providing an administrative, reprographics, and reception service, where excellent organisational skills are essential to cope with the demands of having to deal with a variety of tasks.

**ACCOUNTABILITIES / MAIN RESPONSIBILITIES**

Operational Issues **Deal with all Reception duties, answer all external calls and deal with parent/pupil enquiries**
- File, sort and index paperwork, including incoming and outgoing post, transmit documents and photocopy.
- Compile standard letters, documents, orders and lists as directed by the
- Headteacher.
- Assist with reprographics as required.
- Undertake simple financial tasks as directed by SBM.
- Input transactions onto SAGE financial management system, as directed by SBM.
- Maintain and update all necessary records using manual and computerised systems and check entries.
- Assist in the collation of materials, eg. school brochures
- Maintain a diary of appointments and activities for the school
- Support and respond to enquiries and concerns raised by parents, children or staff and redirect the stakeholders as appropriate to members of the staff team for specialist support.

Communications **Undertake reception duties; act as first point of contact in response to telephone and face to face enquiries.**
- Communicate effectively with other staff, visitors, children and their families/carers.
- Attend staff meetings and training days by agreement with the Headteacher.
- Support the administration of promoting the school through, for example, the school website, social media, press and advertising

Resource -Place stationery orders as instructed by SBM/Headteacher management -Ensure organisation of resource orders received into school
- Participate in training and other learning activities and performance development as required
- Highlight additional training and supervision needed to build on your skills and knowledge

Safeguarding and **Know about data protection issues in the context of your role**
**Promoting the Welfare ** Maintain confidentiality as appropriate of Children/Young **Be responsible for promoting and safeguarding the welfare of children and**
**People young people in line with policy and legislation, raising concerns as appropriate.**

Systems and **Be aware that different types of information exist (for example confidential**
**Information information, personal data and sensitive personal data), and appreciate the implications of those differences**
- Share information appropriately - in writing, by telephone, electronically and in person.

Data Protection -To comply with the MAT policies and supporting documentation in relation to Information Governance, this includes Data Protection, Information
Security and Confidentiality.

Health and Safety -Be aware of and implement your health and safety responsibilities as an employee and where appropriate, any additional specialist or managerial health and safety responsibilities as defined in the Health &
Safety Policy and Procedure.

Equalities -Within own area of responsibility work in accordance with the aims of the
Equality policy, treating people with respect for their diversity, culture and values

Flexibility -The STAR MAT provides front line services, which recognises the need to respond flexibly to changing demands and circumstances.
- All staff are required to comply with MAT Policies and Procedures.

Customer Service **The STAR MAT requires a commitment to equity of access and outcomes, this will include due regard to equality, diversity, dignity, respect and human rights and working with others to keep vulnerable people safe from abuse and mistreatment.**
- The STAR MAT requires that staff offer the best level of servi

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