Receptionist / Administrator

SPECIFIC RESPONSIBILITIES

These tasks and accountabilities are intended to be a guide to the range and level of work expected of the post holder and are not an exhaustive list of all tasks.
- Provide a comprehensive reception service, including greeting visitors to the Academy and ensuring relevant safeguarding checks are made, including receiving parents and students, dealing with general enquiries face to face or by telephone; taking messages or referring matters to the appropriate person;
- Be responsible for procurement for the Academy, this will include raising purchase orders and good receipt notes, placing orders, counting cash producing reports, receiving orders, logging with site team to ensure they get to the correct destination and booking staff onto training.
- Administration of school meals including chasing school meal payments
- Coordination of rewards certificates for assemblies.
- Carrying out regular workplace parking levy checks and recording the results.
- Administration of the school milk scheme (Cool Milk)
- Responsible for updated the website under direction of the Academy / Office Manager and carrying out regular website audits.
- Maintenance of paper registers including school dinner registers and fire registers.
- Taking / collating children from classrooms and delivering messages to staff when needed.
- Dealing with lost property including making lists to send to parents and arranging for this to be displayed for parents to come and view.
- Maintenance of the GDPR consent database for children.
- Preparation of hospitality for meetings and events.
- Proactively take responsibility for ensuring visitor information is provided in advance of their arrival where possible, enforcing the correct safeguarding procedures are followed;
- Be responsible for maintaining and developing the reception and reception area, ensuring the visual displays best promote and communicate the activities and ethos of the academy;
- Assist in maintaining student records ensuring contents & databases are up-to-date and relevant including adding new starters, and assist in the annual archive process;
- Work effectively as part of the office / admin team providing administrative support for a wide range of administration tasks as directed;
- Provide general administrative support e.g. photocopying, filing, complete standard forms, respond to routine correspondence, word processing etc.
- Undertaking any other duties, which may reasonably be regarded as within the nature of the duties and responsibilities / grade of the post.