Human Resources Data Administrator

2 weeks ago

Birmingham, United Kingdom Avison Young Full time

**Company Overview**

Avison Young is one of the world's fastest-growing commercial real estate firms. This growth is a testament to the commitment we’ve made to our clients and our employees. We’re different. We’ve designed our organization to be highly collaborative and focused on one thing: creating the best solutions for our clients to deliver long-term success. We will continue to evolve, striving to meet the changing needs of our industry, our clients and our employees, but we will remain true to our values, culture and vision.

**Why work for us?**

We believe our industry is changing and we want our business to be a company of curious minds, passionate hearts and strategic intelligence. At Avison Young, we are committed to hiring people from all walks of life who have a collaborative style and innovations focus; we believe a diverse and embracing workforce makes for a stronger, more capable and competitive company. We will provide you with a place where you can step up and change the game.

Our distinctive Principal-led, privately-owned model puts us in the enviable position of being able to offer every employee the opportunity to own a share of our business and inspires and allows anyone to become a Principal. This role carries voting rights, so our people have a very real say in the future direction and operation of our business. This means that we are able to attract, engage and retain the best talent.

**Overall Purpose of Job**

Working as part of the HR Operations team you will provide administrative support to the HR Team and wider business across the employee life cycle. The key focus of your role will be report on all aspects of people-related data on a structured regular monthly cadence making data and metrics available to the management teams to help drive business decisions as well as ad-hoc requests as needed.

**Main Duties, Responsibilities & Accountabilities**

Collate and input relevant information into the HRIS relating to payroll on a monthly basis (i.e. new starters, leavers, contract changes, maternity/paternity/sickness absence/other absence/ annual leave).

Provide HR support and advice to employees and line managers received through the HR Helpdesk, assisting with the interpretation of HR policies and procedures as governed by FAQs, templates, and guidelines for standard procedures.

Work with the HR Administration team to maintain HR Data records and databases.

Engage with key stakeholders to create and deliver monthly, quarterly and annual HR data reports

Accurately produce required HR data reports, displayed in an appropriate format and in agreed timeframes. This includes the production of recurrent and ad hoc data metrics/dashboards/reports including creating graphs and visuals.

Monitoring and auditing data.

Extract and analyse large datasets, draw valid inferences and present as required/directed,

Support the Business Development team by providing data and reports for bids and tenders for the public and private sector in a timely manner.

Collate and monitor data for benchmarking purposes, using both internal and external sources as required.

Ensure quality of service and operational performance by working within HR documented processes.

Assist with HR projects.

**Desired Knowledge, Skills and Experience**

You will be self-motivated (with a very supportive team) and work autonomously, while aligning with overall business goals and objectives and share working towards shared goals. Effective communication and the ability to collaborate with team members across borders is essential. Being organized and demonstrating interpersonal skills, including written and verbal communication skills will be key in your success.

You will be a data driven and highly pro-active individual with excellent knowledge of the Microsoft Office Suite of products, with a specific focus on Excel, PowerPoint and Word. You will have a keen interest in interpreting and summarizing data and have proven to have a solutions-oriented approach. You will have the ability to provide clear, concise relevant and accurate information in formats suitable for the audience receiving the information.

This is a high demand environment which requires keen attention to detail and focus on accuracy. You will have:

- Familiarity with HR systems
- HRIS and reporting software experience
- Intermediate level in MS Excel (for example AVERAGE, VLOOKUP, HLOOKUP, XLOOKUP functions, PIVOT Tables
- Exporting, manipulating, analysing and summarizing data
- Ability to manage multiple projects simultaneously and drive them to completion
- Experience of involvement in new HRIS rollouts eg Workday desirable
- Dedication to maintaining strict confidentiality with respect to highly sensitive information
- Attention to detail and focus on accuracy

At Avison Young, we are committed to building an inclusive culture that empowers all of our employees to thrive, be successful and feel a sense of belonging. Avison Young i

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