Sales Ledger Assistant

5 months ago

Aylesbury, United Kingdom Orange Genie Full time

Orange Genie Group are seeking a diligent invoice and sales ledger assistant to be responsible for accurately billing our clients and recording allocated cash in order to safeguard the group’s income. The duties will include creating and sending invoices to our clients, allocating receipts and reporting any irregularities to our Credit Manager. You should also be able to resolve billing queries and errors professionally as well as proficiently keeping on top of the credit control for the company.

To be successful in this role, you will know how to ensure that invoicing is completed accurately and on time. You will be able to manage sales ledger accounts to recover outstanding debts and fix billing discrepancies if they occur. You should have a strong work ethic and demonstrate excellent communication and organisational skills as well as an aptitude for numbers.

**Duties include but not limited to**:
**Invoicing & credit notes**
- Ensure agency information details, with regards to invoicing, are kept up to date
- Create manual invoices for agency customers in line with the “Agency bible”, having carefully checked the data input received from agencies.
- Send invoices to the Agency where appropriate.
- Ensure every invoice is created accurately and logged for checking.
- Pick up a “fair share” of the invoices to be checked and carry out a full review of the document raised.
- Any invoicing errors made or discovered on checking to be corrected appropriately and logged on the PDL.
- Credit notes to be created accurately and signed off by Credit manager.
- Run duplicate invoice report
- Answer queries and handle complaints from agencies with regards to invoicing
- Report any irregularities with the agency account to the credit manager.
- PDL entries to be reviewed weekly with your manager and action taken.

**Cash allocation**
- Refresh Modulr bank receipts records twice a day and allocate cash received to Agency records
- Meet cash allocation KPI, allocating all cash on the day received, with any query accounts resolved within 7 days.
- Seek approval to refund apparent cash over payments from agencies.
- Refund approved agency over payments within agreed timeframes.
- Allocate the Orange Genie Accountancy client receipts on a monthly basis

**Credit Control**
- Support the credit manager in maintaining current and up to date sales ledger balances.
- Create and send accurate statements to agencies as requested.
- Deal promptly with any agency communication regarding sales ledger balances.

**Essential skills**
- Strong attention to detail to keep accurate invoicing and credit note entries.
- Excellent mathematics and problem-solving skills.
- A demonstrable ability to consistently meet deadlines and to work well under pressure.
- Excellent organisation skills and attention to detail.
- The ability to handle customer queries calmly.
- The ability to work independently or as part of a team.

**Desirable skills**
- Proven experience as an invoice assisitant or within an internal finance team
- Proficiency in MS Office (especially Excel) and a working knowledge of accounting systems

**Salary**: £24,000.00-£27,000.00 per year

**Benefits**:

- Additional leave
- Company events
- Company pension
- Cycle to work scheme
- Employee discount
- Financial planning services
- Store discount

Schedule:

- Monday to Friday
- No weekends

Supplemental pay types:

- Performance bonus

**Education**:

- GCSE or equivalent (preferred)

**Experience**:

- Sales Ledger: 1 year (preferred)

Ability to Commute:

- Aylesbury (required)

Work Location: In person

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