Apprenticeship Administrator

4 weeks ago

Swindon, United Kingdom BCS, The Chartered Institute for IT Full time

BCS, The Chartered Institute for IT, is committed to making IT good for society. We use the power of our network to bring about positive, tangible change. We champion the global IT profession and the interests of individuals, engaged in that profession, for the benefit of all.

We are looking for a Apprenticeship End Point Assessment Co-ordinator to join our Apprenticeship End Point Assessment team, in a permanent capacity in Swindon.

**About the role**

The Apprenticeship EPA Co-ordinator supports the assessment of BCS products requiring an end point assessment. They co-ordinate the availability of all parties to attend the assessment methods set out in the standard as well as supporting the ongoing recruitment and on boarding process of assessors. The Co-ordinator also support in the co-ordination of the Quality Assurance process for all standards and qualifications within the EPA process.

**Key Responsibilities**:

- Processing evidence for apprentices entering the End Point Assessment stage of their apprenticeship;
- Ensuring each of the following stages of the End Point Assessment process within agreed service levels:

- Uploading assessment material to the apprentice record;
- Checking assessment materials and booking assessment interviews;
- Ensure documentation fully signed as per the assessment plan
- Sourcing assessors which meet the requirements of the assessment method with associated interview licences;
- Allocate assessment methods to approved assessors and send Interview confirmation to all parties.
- Create the final grade reports for training providers. Consolidating reports to give the overall grade from each assessment method and uploading final grade reports for training providers
- Maintain accurate records for apprentices updating End Point Assessment windows in line with the assessment plans
- Use the correct meeting platform for each assessment method. Set up and co-ordinate all parties to attend the assessment methods for the right length of time
- Ensure the correct documentation is issued for each assessment method
- Chase training provider and work together to ensure an apprentice completes all the assessments within their EPA window. This include short timescales where assessors need to be co-ordinated to tight deadlines
- Reconciliation of assessment method including resits/retakes to raise the invoices against the TP for the full End Point Assessment process
- Attend training provider meetings to update on status of apprentices and produce reports to support the meeting.

Who we are looking for:

- Demonstrable experience working in administration within a demanding environment where high standards and a high attention to detail are expected
- Demonstrable experience in working with complex administrative processes including rescheduling of meetings and co-ordination of various third parties
- Proven experience of working with significant SME communities, an understanding of the different type of working relationships.

Competencies and skills:

- Able to confidently deal with senior people over the phone and in person and in writing
- Resilient and tenacious when dealing with a variety of situations
- Highly service orientated manner, capable of being assertive
- Pragmatic with problem solving skills
- Ability to multi-task and work independently and as part of a team in a challenging and changing environment with numerous deadlines.

Knowledge:

- Knowledge of Apprenticeships and BCS
- Knowledge of your responsibilities to meet regulatory compliance
- Good Microsoft Package knowledge including Word and Excel
- Knowledge of GDPR and Data Protection Regulations

BCS is dedicated to providing training and development to help all staff realise their potential, and also offer a generous benefit package.

BCS, The Chartered Institute for IT are committed to promoting equality at every opportunity as an employer. This statement and our policies are designed to ensure our recruitment and employment practices and procedures actively promote equality of opportunity and value diversity.

**Job Types**: Full-time, Permanent

**Salary**: £20,000.00-£22,000.00 per year

**Benefits**:

- Additional leave
- Casual dress
- Company events
- Company pension
- Cycle to work scheme
- Flexitime
- Free parking
- Life insurance
- Private medical insurance
- Referral programme
- Sick pay

Schedule:

- Monday to Friday

Work Location: Hybrid remote in Swindon, SN1 1BY

Application deadline: 06/01/2023

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