Personal Assistant

6 months ago

Bristol, United Kingdom Saffery Champness Full time

Our Bristol office is seeking a highly experienced Personal Assistant to provide a high standard of professional and flexible support to partners and their teams across the business.

**The role**:
To ensure the provision of a first-class PA service to 3 partners and their teams within this regional office.

**The responsibilities**:
Reporting to the Office Manager, responsibilities will include:

- Complex diary management for partners to include arranging meetings and conference calls, booking meeting rooms and required refreshments.
- Minute taking.
- Submission of expense claims.
- Booking travel, producing trip itineraries and logistics.
- Liaising with clients and others in a professional and polite manner, following up on any agreed actions.
- Taking a proactive approach to building relationships with clients and their assistants in a professional manner.

**Anti
- Money Laundering (AML) & Billing**:

- Assisting partners and the client team with the AML process, to include delegation of appropriate tasks to Business Support Assistants within the team, following up on outstanding AML forms and proactive liaison with the AML team.
- Providing support with the monthly billing process, including raising bills and running reports.

**Documents/Correspondence**:

- Preparing and formatting documents, to include Letters of Engagement, reports, client accounts and various other correspondence.
- Collating and printing of agendas, presentations and meeting papers.
- Production of PowerPoint presentations.
- Proof-reading of all documents to ensure the delivery of work of the highest quality.
- Carrying out PDF manipulation.

**Support of other functions/activities**:

- Working with the central marketing team as required, to include helping produce tenders, credential sheets, events, pitches, etc.
- Managing administrative marketing activities as required.

**Relationship building/internal networking**:

- Involvement in committees and steering groups relating to secretarial/administrative support/processes for the wider firm.
- Coaching and mentoring of Business Support Assistants.
- Support other members of the team and provide cover as and when necessary to ensure that work is completed to a high standard and meets required deadlines.

**The team**:
The team consists of an Office Manager, 2 x Executive Assistants, 1 x Personal Assistant and 2 Business Support Assistants.

**You**:
We are looking for the following skills, knowledge and experience:

- Excellent organisational skills - the ability to take responsibility for own tasks and prioritise work in a calm and efficient manner.
- Well-developed time management skills - the ability to work to tight deadlines while maintaining a high standard of accuracy.
- Able to manage expectations and provide realistic timelines for delivery.
- Ensures work is delegated or handed over to ensure timely completion.
- Well-developed communication skills - the ability to communicate in a confident and professional manner at all levels.
- Demonstrate proactivity and the ability to work on own initiative.
- Understands the deadlines of others and able to work flexibly around peak periods.
- The ability to adapt working styles to individuals’ ways of working.
- Maintain high levels of confidentiality and discretion at all times.
- Reliable with a strong work ethic and a ‘can-do’ approach.
- High levels of IT literacy in Microsoft Word, Outlook, Excel and PowerPoint.
- Fast and accurate keyboard skills with excellent attention to detail, use of language and grammar.
- Previous experience of arranging client events and the confidence to play a pivotal role at such events is highly desirable.
- Able to work pro-actively to find ways of making fee earner lives easier.
- Previous experience of working within a busy corporate environment is essential, with professional services experience highly desirable.

**Reward and benefits**:

- A 35 hour working week with a hybrid working policy with the flexibility to work from home for up to two days per week (our core hours are 10-4).
- Excellent benefits including contributory pension scheme, 25 days annual leave, Life Assurance cover and great flexible benefits and family friendly policies.
- Eligibility for the firm’s Profit-Sharing Plan, paid in December.
- Eligibility for paid overtime or time off in lieu.

  • Personal Assistant

    6 months ago

    Bristol, United Kingdom Semperian Business Support Full time

    **Location**: Bristol **Job type**: Full time, Permanent **Salary**: Up to £35,000 Semperian Group have an opportunity for a Personal Assistant. This is a permanent role and will be based from Bristol. The Personal Assistant ensures the smooth running of the director's office and all directorial business. The post holder will work very closely with the...

  • Personal Assistant

    6 months ago

    Bristol, United Kingdom Grant Thornton UK LLP Full time

    R1032518 More than you expected Grant Thornton UK LLP is part of a global network of independent audit, tax and advisory firms, made up of some 58,000 people in over 135 countries. We're a team of independent thinkers who put quality, inclusion and integrity first. All around the world we bring a different experience to our clients. A better experience....

  • Personal Assistant

    6 days ago

    Bristol, Bristol, United Kingdom Invest Solutions Limited Full time

    Job Title: Personal AssistantAbout Us: Verity Healthcare Limited is a leading provider of domiciliary care services. Our team of skilled care workers delivers high-quality care and support to individuals in their own homes, enabling them to maintain their independence and quality of life.Salary and Benefits: £11.85 per hour (40-45 hours per week) or £23.70...

  • Personal Assistant

    6 months ago

    Bristol, United Kingdom Outsource UK Full time

    **Role Title**: Personal Assistant** **Location: Filton** **Duration: 12 Months** **Hourly Rate: £20 PAYE or £26.39 UMBRELLA** **About the Role**: We are seeking a highly professional and dedicated Personal/Executive Assistant to join our team, providing top-level support to one of our Senior Executives. This role is pivotal in ensuring the smooth...

  • Personal Assistant

    6 months ago

    Bristol, United Kingdom People Plus Independent Living Services Full time

    **Personal Assistant** No previous experience necessary, all training provided. £11.44 per hour **Available shifts** Thursday 9.30am-6pm Friday 9:30 - 6pm Saturday 10:30 - 5pm Sunday 10:30 - 5pm **Location** - Lawrence Weston (BS11 Area of Bristol) **About Me** I am an independent, active and friendly, young woman with cerebral palsy. I am a wheelchair...

  • Personal Assistant

    6 months ago

    Bristol, United Kingdom Public Sector Resourcing Full time

    **Personal Assistant - (Inside IR35)** **Contract Term: 6 months** **Contracting Authority: DEFRA** **Location: Hybrid - 3 days a week in the Bristol office / Remote Working** **In the Defra group, we deal with a vast range of issues that profoundly impact on people’s lives. We are responsible for England’s environment, our countryside and rural...

  • Personal Assistant

    6 months ago

    Bristol, United Kingdom People Plus Independent Living Services Full time

    **Job Description - PER527227- NS** **Lockleaze** **Hours**: Up to 10 hours per week (An additional 15 hours may be available dependent on your own availability) Mid - week Hours based on: 4 afternoons of 2.5 hours, flexible on which days **Rate**: £11 per hour - Rising to £11.30 after 3 months **Job purpose**: To assist me, a friendly 23 year old man,...

  • Personal Assistant

    6 months ago

    Bristol, United Kingdom Venn Group Full time

    Personal Assistant (NHS) Based: Bristol / remote ( 2days in the office) Duration: 6-9 Months Responsibilities include - To provide support for Chief Pharmacist and, assisting with diary managment and minuting meetings with good understanding of using IT packages, including Word, Excel, Outlook and Power Point - Receive highly confidential and sensitive...

  • Personal Assistant

    2 weeks ago

    Bristol, United Kingdom People Plus Independent Living Services Full time

    Personal Assistant Job Description Job Purpose and work duties Job purpose: To assist a 34-year-old man who lives in his own house, with the day to day activities enabling myself, as the employer, to maintain an independent and fulfilling life that meets my chosen lifestyle.You will be directly employed by my mother as I can sometime struggle with paperwork...

  • Personal Assistant

    6 months ago

    Bristol, United Kingdom National Grid Electricity Distribution Full time

    Job Introduction An opportunity has arisen for a Personal Assistant position within the Executive team based in Avonbank, Bristol. As a Personal Assistant, you will play a key role in providing comprehensive administrative and organisational support to our executives. Your role is crucial in ensuring the smooth functioning of daily operations, enabling our...

  • Personal Assistant

    6 months ago

    Bristol, United Kingdom UK Government - Office for Students Full time

    **Personal Assistant (PA)** **Part time Job share** **Bristol** **£30,388 - £34,834 pro rata** **Plus generous civil service defined benefit pension** **About us**: The Office for Students (OfS) is the independent regulator of higher education in England. We aim to ensure that every student, whatever their background, has a fulfilling experience of...

  • Personal Assistant

    6 months ago

    Bristol, United Kingdom UK Government - Office for Students Full time

    **Personal Assistant** **Office for Students** **£30,388 - £31,789 (pro rata for part time) Plus generous civil service defined benefit pension** **Full time, or Part Time** **Bristol** **REF: R0000898** The Office for Students (OfS) is the independent regulator of higher education in England - we regulate higher education on behalf of all students....

  • Personal Assistant

    6 months ago

    Bristol, United Kingdom Office for Students Full time

    Personal Assistant Full or part time Bristol £30,388 - £31,789 (pro rata for part time) Plus generous civil service defined benefit pension The Office for Students (OfS) is the independent regulator of higher education in England - we regulate higher education on behalf of all students. Our mission is to ensure that every student, whatever their...

  • Personal Assistant

    6 months ago

    Bristol, United Kingdom RSK Group Full time

    **RSK Group** is seeking a **Personal Assistant** on a **full-time, permanent** basis with the **potential to be home based** provided that you are able to travel to meetings. Being based in South West England is advantageous. As the Personal Assistant, you will provide administrative and secretarial support to one of the main board directors at RSK. **Key...

  • Personal Assistant

    6 months ago

    Bristol, United Kingdom Bupa Dental Care Full time

    **Personal Assistant** **Permanent, Full-time, Monday - Friday** **North Bristol/Hybrid working** **The Role** As a Personal Assistant, you will play a key role in supporting the Dental Executive Team, undertaking all secretarial requirements for the Dental Directors. **Responsibilities** - Process expenses in a timely manner. - Maintain an up-to-date...

  • Personal Assistant

    6 months ago

    Bristol, United Kingdom Eunomia - Environmental Consulting Full time

    **Personal Assistant to the Chairperson - Bristol based International Environmental Consultancy** **Part-time (24 hours per week over 4 days), hybrid working** ** _(The quoted Salary range is the Full-Time equivalent)_ **Eunomia is a leading Environmental Consultancy. **We work at the heart of many major Environmental issues that are critical to our...

  • Personal Assistant

    8 months ago

    Bristol, United Kingdom BDO Full time

    **Ideas | People | Trust** We’re BDO. An accountancy and business advisory firm, providing the advice and solutions entrepreneurial organisations need to navigate today’s changing world. We work with the companies that are Britain’s economic engine - ambitious, entrepreneurially-spirited and high‑growth businesses that fuel the economy - and...

  • Personal Assistant

    6 months ago

    Bristol, United Kingdom Western Power Distribution Full time

    Job Introduction An opportunity has arisen for a Personal Assistant position within the Executive team based in Bristol. As a Personal Assistant, you will play a key role in providing comprehensive administrative and organisational support to our executives. Your role is crucial in ensuring the smooth functioning of daily operations, enabling our...

  • Personal Assistant

    6 months ago

    Bristol, United Kingdom Bupa Dental Care Full time

    **Personal Assistant** **Permanent, Part-time** **22 hours across Monday to Friday - flexible hours** **Hybrid working - North Bristol 1-2 times a week** **The Role** As a Personal Assistant, you will play a key role in supporting the Dental Executive Team, undertaking all secretarial requirements for the Dental Directors. **Responsibilities** -...

  • Personal Assistant

    2 months ago

    Bristol, United Kingdom People Plus Independent Living Services Full time

    Personal AssistantJob Description Job Purpose and work duties Job purpose:To assist a 34-year-old man who lives in his own house, with the day to day activities enabling myself, as the employer, to maintain an independent and fulfilling life that meets my chosen lifestyle.You will be directly employed by my mother as I can sometime struggle with paperwork...