Payroll Administrator

1 week ago

Sutton, United Kingdom St Raphael's Hospice Full time

**Role**: Payroll Administrator

**Reporting to: Head of HR/HR Officer**

**Hours**: 22.5 - 3 or 4 days - flexible

**Main place of work**: St Raphaels Hospice - office based

**Purpose of role**:
To carry out the administration for the Hospice monthly payroll for both permanent and bank staff. To manage sickness and annual leave together with Ad Hoc administrative duties within the HR/Payroll department, and in addition support the use and development of HR Information systems.

**Main requirements of the role**
- To be the main point of contact for the payroll provider and all employees in pay related matters.
- To arrange the payment of staff salaries through the computerised payroll system. This will involve the collation and input of all relevant information for the monthly payroll (including new starters, leavers, benefits, contract changes, sickness absence payments, maternity and paternity pay).
- To administer the Statutory Sick Pay (SSP), Statutory Maternity Pay and Statutory Paternity Pay schemes.
- To provide written notification to all staff of any changes in pay.
- To provide advice to staff and manages in relation to pay, salary guidelines, taxation and National Insurance.
- Collate and input all relevant information relating to payroll on a monthly basis - starters, leavers, tax forms, contract changes, sickness absence.
- Manage and support staff with any electronic payslip software
- To ensure manual and computerised records are accurately maintained and updated regularly in line with data protection.
- Provide reports to Finance on an ad hoc basis.
- To monitor and record sickness and other absences and manage all related correspondence.
- Work closely with HR colleagues.
- To maintain internal database and develop recurring or ad-hoc reports to meet the requirements and needs of the Hospice.
- To maintain absolute discretion and sensitivity in handling sensitive/confidential data.
- To gather data, data entry and compile statistical reports*, and maintaining statistical information.

*Statistical Data includes: Payroll, pensions, salary returns, sickness absence statistics.

**Pension administration**
- To maintain the Royal London and NHS pensions.
- Liaise with staff on general pension related questions

**Confidentiality**:
To be aware of the confidential nature of the work undertaken in this role, and of the Hospice as a whole. Any matter of confidential nature relating to patients, carers, relatives, staff or volunteers must not be divulged to any unauthorised person.

**Data Protection**:
To be aware of the requirements of the Data Protection Act and follow local codes of practice to ensure appropriate action to safeguard confidential information.

**Equal Opportunities**:
To carry out all responsibilities with due regard to the Hospice’s Equal Opportunities and other policies and procedures.

**Health & Safety**:
To ensure that all statutory requirements are met with regard to Health and Safety at Work in respect of facilities, equipment, staff, volunteers and yourself and to ensure that all volunteers attend safety and fire lectures as required.

**Further training**:
To liaise with external individuals, advisors and organisations and, if required, attending training to develop the skills and knowledge of the post holder for the benefit of the Hospice.

**Volunteers**:
It will be necessary to work alongside volunteers from time to time. These duties will include supervision, training and support to the volunteers in order to help them achieve their full potential whilst working within their job description. Feedback should be provided to the volunteer and the Volunteer Services Manager in order to improve performance.

**PERSON SPECIFICATION**

**Essential**
- Experience of payroll administration
- Experience of using and HR Information systems for data input, reporting and configuration
- Excellent use of Excel including creating and formulating spreadsheets
- Empathy with the work of St Raphael’s Hospice
- Understand when discretion and sensitivity is required
- Excellent attention to detail
- Ability to prioritise tasks and effectively manage own time
- Have knowledge or willingness to learn in-depth, about PAYE and pensions (Group and NHS) and develop in Payroll

**Desired**
- NHS pension experience
- CIPP or equivalent
- Health Care environment experience in payroll

**Job Types**: Part-time, Permanent
Part-time hours: 22.5 per week

**Salary**: £17,010.68-£20,530.13 per year

**Benefits**:

- Company pension
- Employee discount
- Free parking
- Life insurance
- On-site parking
- Referral programme

Schedule:

- Monday to Friday

Ability to commute/relocate:

- Sutton: reliably commute or plan to relocate before starting work (required)

Application question(s):

- Must have a good command of the English Language

**Experience**:

- Payroll Administration: 3 years (required)

Work Location: In person

Reference ID: pay_01

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