National Buying Administration Assistant

4 days ago

Atherstone, United Kingdom Aldi Full time

Our buying teams - if it's possible - have to move even quicker than the rest of the business.

And they have to keep ahead of our customers too: second-guessing what they want and need before they do. As a Buying Administration Assistant you will support both the Buying Assistants and Buying Directors to stay ahead of the game, providing comprehensive and professional administrative support. If you are considering a career in buying, this could be the perfect first step.

We do things our own way at Aldi. But whatever we're doing, we must be getting it right. With a wave of impressive sales figures behind us, we're opening new stores at lightning speed. And to keep on top of that wave, our buying teams have to do something pretty special to keep our customers coming back for more.

**Fixed Term Contract - 23 Months**

In our Buying Department we have to keep ahead of our customers: second-guessing what they want and need before they do. As a Buying Administrator you will support both the Buying Assistants and Buying Directors to stay ahead of the game, providing comprehensive and professional administrative support. If you are considering a career in buying, this could be the perfect first step.

**Your New Role**:

- The role of the Buying Administration Assistant is to provide a comprehensive and professional support service to the Buying Manager/Director
- In fulfilling his/her duties the Buying Administration Assistant must fully utilise his/her knowledge and initiative within the boundaries of the job description as described in the organization's Management System
- General administration, word processing, data entry and filing
- Ensure all manual and computerised processes and procedures and files are accurate and up to date at all times, including CBIS information
- Ensure that a polite and professional manner is maintained in all internal/external communications
- Contribute positively and constructively to the Buying Team
- Provide cover for colleagues where necessary
- Creating contracts and general purchasing administration
- Market/competitor analysis to identify gaps in our current product range and maintain low retails against competitors
- Communicating any changes to the product, contract, supplier information or retail changes, to the 13 regional depots across the UK & Ireland.
- Checking competitor retails where required, to ensure that Business' expectation of being the cheapest retailer in the market is being obtained and proposing new retails if this has altered
- Issuing and ensuring all supplier terms and conditions are adhered to
- Assist in design process including packaging
- Implementing and carrying out the tendering process and all relevant documentation including competitor information
- Create all product contracts and issue bulletins to regions in preparation of delivery
- Product queries, credits and returns
- Sample management
- Control buying records via CBIS ensuring information is up to date and accurate at all times
- Carrying out all administration duties for the category
- Can manage multiple projects whilst prioritising
- Ability to work as part of cross functional team

**About You**:

- GCSE Maths and English or equivalent
- Buying experience or experience in a similar role
- Ability to plan ahead and meet deadlines with a high level of personal organisation
- Strong attention to detail
- Proficiency in excel and PowerPoint
- A good sense of urgency and adaptability under pressure

**What You’ll Get in Return**:

- Salary £22,980 rising to £28,270
- 5-day/40-hour week, working Monday
- Friday, with the opportunity for remote working 2 days per week.
- 5 weeks’ annual leave plus Bank Holidays.
- In office flexi-time.
- Full training provided.
- Pension scheme.
- Private employee medical insurance after 4 years.
- Company sick pay scheme.
- Company maternity, paternity and adoption leave pay after 2 years.
- Access to a free, 24/7, confidential virtual GP service for all Aldi Colleagues and their children (under the age of 16)
- Long service awards.
- A variety of Aldi Perks including bike to work scheme, discounted gym passes, accommodation, travel, cinema and family day out tickets.

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