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Office Assistant

1 month ago

Norwich, United Kingdom Lovewell Blake Full time

Do you want to work for a Firm that invests in your training and development? Are you looking for an employer who cares about your wellbeing and the local community?

Lovewell Blake is a dynamic, supportive and sociable place to work. We will continually support, invest and encourage your training and development to help you reach your personal career goals.

With an extensive wellbeing strategy, including a full employee assistance programme plus trained Mental Health and Wellbeing Champions in each of our offices, support is always available for our employees. We always look to promote a positive work life balance.

We provide staff with a paid day out of the office each year to support a local charity/good cause. There are also numerous fundraising activities taking place throughout the year to raise money for the Lovewell Blake Community Fund. All of this culminated when Lovewell Blake was awarded the Gold Accreditation at The Best Employers Eastern Region Programme in 2021.

Join us today to realise that we don’t only understand that each of our clients are different, we understand that each of our employees are different too.

Job responsibilities:

- Providing general administration services to the partners and associated groups.
- Collecting, sorting, distributing and franking mail on a daily basis.
- Log/scan cheques and assist finance on an ad hoc basis.
- Maintenance and up-keep of the franking machine. Top up balance when required.
- Arranging specialised couriers as required.
- Ordering and maintaining stock supplies as requested, including stationery and postage.
- Replenishment of supplies in kitchens, ensuring surplus replacement items available for use.
- Daily replenishment of refreshments in all meeting rooms. Clearing and replacing used cups, glasses and cutlery. Ensuring all tables, cabinets and surfaces are wiped clean. Distribution of incoming correspondence and stationery to relevant departments.
- Dealing efficiently and effectively with client enquires while fostering client relationships.
- Filing and thinning files for archiving on VC.
- General scanning, archiving and administration services to partners and associated groups.
- Organise weekly collection and distribution of tea towels.
- Lunchtime and holiday cover for reception and switchboard.
- Engage in use of relevant IT systems, including teams, outlook, VC, Cascade and CCH.
- Prioritise and manage a busy workload.
- Manage information with the utmost discretion.
- Actively promoting the firm and its services wherever possible.
- Work must be undertaken to the highest possible standards and conduct themselves in accordance with the firm’s procedures and policies.

Person specification:

- Previous experience within a secretarial/administration role
- Excellent communication skills across all levels
- High level of professionalism
- Strong attention to detail
- Proactive and organised with excellent time management skills

**Job Types**: Full-time, Permanent

**Salary**: £10,000.00-£20,000.00 per year

**Benefits**:

- Company events
- Company pension
- Cycle to work scheme
- Free parking
- Health & wellbeing programme
- Paid volunteer time

Schedule:

- Day shift
- Monday to Friday
- No weekends

Work Location: In person

Application deadline: 18/08/2023

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