Property Services Administrator

6 months ago


London, United Kingdom Q Apartments UK Full time

**Role Overview**:
In the role of Property Services Administrator, you will be a key contributor to the Operations Team, ensuring the efficient, cost-effective, and smooth operation of our property services and building management. The role requires a thorough understanding of the department’s functions, enabling you to adeptly manage daily tasks and contribute to our team’s success.

Collaboration across various departments within our organisation will be a significant aspect of your role. You’ll be responsible for sustaining strong relationships with suppliers, landlords, and managing agents, as well as develop new relationships with external contractors.

**Reporting To;**

Head Of Operations

**Key Responsibilities**
- Uphold and enforce policies and procedures for the effective management and maintenance of properties.
- Coordinate and assist in repair, maintenance, redecoration, and improvement as required.
- Oversee the day-to-day efficiency of the property service team, ensuring tasks are completed in order of priority.
- Communicate with contractors, guests, bookers, and relevant parties to coordinate necessary visits and access, maintaining compliance with Health & Safety standards.
- Secure necessary authorisation for all maintenance and repair works.
- Process and manage purchase orders and schedules for required works, keeping all relevant parties informed.
- Support the Guest Experience Team and Housekeeping to ensure high standards of customer service are consistently met.
- Accurately create and manage inventory checks using company templates, including photographic documentation. Assist the Head of Operations in the planned preventative maintenance programme, ensuring our apartments are in prime condition for guests.
- Adhere to Service Level Agreement (SLA) response times for various operational tasks.
- Efficiently handling phone communications and manage the Property Services inbox, prioritising tasks and responding professionally within set SLA timeframes.
- **Desirable Attributes**:

- Committed to delivering excellent service and acting as a positive role model within the team.
- Enthusiastic and passionate about assigned tasks.
- Dedicated to maintaining professional standards and responsible behaviour.
- Goal-oriented with a focus on achieving key objectives for the organisation and its clients.
- Self-motivated with commitment to personal growth and development.

**Offer & Benefits**:

- Salary range £26,000-£30,000 depending on experience.
- Annual holiday entitlement of 20 days, with an additional day added after 2 years of service, up to a maximum of 25 days.
- Eligible for company pension scheme after 3 months service
- Working hours -Mon-Fri 9 am - 6 pm

This role is a fantastic opportunity for an organised and proactive individual looking to make a significant impact and drive success within our dynamic company in the London property service sector.

**Salary**: £26,000.00-£30,000.00 per year

**Benefits**:

- Company pension

Schedule:

- Monday to Friday
- Weekend availability

**Experience**:

- Property Management: 1 year (preferred)

Work Location: In person


  • Property Administrator

    6 months ago


    East London, United Kingdom Abbatt Property Services Full time

    Permanent - East London, London - £13000 - £15000 per annum **Job title**: Part Time Property Administrator **Salary**: £13.50 per hour (£14,040 per annum) **Location**:E14 **Working Hours**: 20 Hours (Monday - Wednesday) - Flexibility with start time *** **Profile**: Abbatt is recruiting for one of the largest property management firms within the...

  • Property Administrator

    6 months ago


    East London, United Kingdom AMR Specialist Property Recruiters Full time

    An opportunity has arisen to join an Independent Estate Agencies based in the **Docklands, East London**. Our client are looking for **Property Administrator **to join their busy team. **The main duties will be, but not limited**: - General office administration - Office Support - Marketing and social media - Updating office displays & property details -...

  • Property Administrator

    6 months ago


    London, United Kingdom Collins Property Recruitment Full time

    Collins Property Recruitment are working with a long established and independent Property Investment Company in Hampstead NW London. They are currently seeking a Property Administrator for a maternity contract. Duties and responsibilities: - Maintaining and updating the database with up-to-date accurate information. - Checking demands to be raised to...

  • Property Administrator

    6 months ago


    North West London, United Kingdom Collins Property Recruitment Full time

    Collins Property Recruitment are working with a long established and independent Property Investment Company in Hampstead NW London. They are currently seeking a Property Administrator for a maternity contract. Duties and responsibilities: - Maintaining and updating the database with up-to-date accurate information. - Checking demands to be raised to...

  • Property Administrator

    6 months ago


    North West London, United Kingdom Collins Property Recruitment Full time

    A well-established Residential Sales, Lettings, and Management company based in West Hampstead, North-West London. They require an experienced Administrator with a passion for excellence to join and thrive in a collaborative environment where your contributions are valued. Please note you must have a minimum of 6 months working within a Property role to...


  • London, Greater London, United Kingdom Burton Bolton & Rose Recruitment Services Ltd Full time

    Are you a detail-oriented individual looking for a challenging role in the lettings sector? As an Estate Agency Administrator with Burton Bolton & Rose Recruitment Services Ltd, you will be responsible for assisting busy estate agents with various administrative tasks. Your duties will include managing the reception area, greeting clients, advertising...


  • London, Greater London, United Kingdom Burton Bolton & Rose Recruitment Services Ltd Full time

    Job OverviewWe are seeking a highly organized and detail-oriented Property Administrator to join our team at Burton Bolton & Rose Recruitment Services Ltd.


  • London, United Kingdom Kings Permanent Recruitment for Estate Agents & Financial Services Professionals Full time

    Property Administrator As a Property Administrator you will be responsible for managing all aspects of pre-tenancy work. This includes compiling contracts, organising inspections and repairs, ensuring compliance with council regulations, and preparing properties for tenancy. The role requires excellent organisational skills, attention to detail, and...


  • London, United Kingdom NFP People Limited Full time

    Property Services Team Administrator We are looking for two Team Administrators to join our teams at an organisation making a real difference to women's lives. Position: Property Services and Housing Management Team Administrators Location: Wood Lane, London / Hybrid Hours: 35 hours per week Contract: Permanent **Salary**: £26,425 per annum About the...


  • London, Greater London, United Kingdom NHS Property Services Full time

    Estates Co-ordinator Graduate OpportunityWe are seeking a talented and ambitious individual to join our team as an Estates Co-ordinator Graduate. This role offers the perfect blend of property management, customer service, and career development opportunities.About UsNHS Property Services is a leading provider of estate solutions to the NHS, managing over...


  • London, United Kingdom Q Apartments UK Full time

    **Role Overview**: In the role of Property Services Administrator, you will be a key contributor to the Operations Team, ensuring the efficient, cost-effective, and smooth operation of our property services and building management. The role requires a thorough understanding of the department’s functions, enabling you to adeptly manage daily tasks and...


  • London, United Kingdom Fexco Property Services Full time

    Job Title:HR Services Team Leader Company:Fexco Property Services Location:London (Hybrid Working) Type of Employment:Full Time, PermanentAbout this Role:As we go through an exciting period of expansion and change, Fexco Property Services are looking for a HR Services Team Lead to focus on accurate, timely and consistent delivery of HR services.The HR team...

  • Administrator

    6 months ago


    London, United Kingdom Wiseman Property Full time

    **Job Overview**: We are seeking a dynamic and organized individual to join our team as Administrative Staff at our thriving estate agency. As the Administrative Staff, you will play a crucial role in supporting the daily operations of our office, ensuring efficient administrative processes, and providing excellent customer service to clients and colleagues....


  • London, Greater London, United Kingdom Pear Recruitment Full time

    Pear Recruitment in Teddington is looking for an experienced Lettings Administrator to join their team. In this role, you'll engage in a variety of tasks, including administrative duties, property viewings, and landlord/tenant liaison. A proactive and flexible approach to work is essential for success in this role.Key requirements include strong...

  • Property Administrator

    6 months ago


    London, United Kingdom Cherry Pick People Full time

    **REGION**: - london-c**SALARY**: **JOB TYPE**: Permanent **REF**: AW5726 Are you ready to take the next step in your career journey? We have an exceptional opportunity for a talented individual to join a leading firm as a **Property Administrator **in their prestigious Kennington branch. As a** Property Administrator**, you’ll be at the heart of the...

  • Business Administrator

    6 months ago


    London, United Kingdom Morgan Sindall Property Services Full time

    **Permanent - Full Time** We are looking to recruit a Business Administrator to join our team based in London. **About the Role** As our Business Administrator, you’ll pro-actively coordinate and support the business development and tender process, from opportunity to submission and post award. You’ll support the Head of Business Development in...

  • Property Administrator

    2 months ago


    London, United Kingdom CV-Library Full time

    Property Administrator. OUR CLIENT is a well-established independent property investment and asset management company who have been working with private investors for over 45 years. Their current portfolio spans across London and the UK. They are now looking for an experienced commercial Property Administrator to assist the Associate Director and the team in...

  • Property Administrator

    6 months ago


    London, United Kingdom Digna Recruitment Full time

    Job Summary **Responsibilities**: - Answer and direct phone calls in a professional and courteous manner - Greet and assist visitors to the office - Provide administrative support to the property management team - Assist with lease administration, including preparing lease agreements and renewals - Coordinate maintenance requests and work orders - Conduct...

  • Property Administrator

    6 months ago


    London, United Kingdom Digital Realty Full time

    **Your role** The Property Administrator works closely with the Property Manager to support the comprehensive management and maintenance of Digital Realty’s Non-White Space areas including non-DC buildings and Digital Realty owned office spaces. This role involves providing crucial administrative and organizational assistance to ensure the seamless daily...


  • London, United Kingdom Trident International Associates Full time

    Property Administrator. OUR CLIENT is a well-established independent property investment and asset management company who have been working with private investors for over 45 years. Their current portfolio spans across London and the UK. They are now looking for an experienced commercial Property Administrator to assist the Associate Director and the team in...