Band 3 Team Secretary
2 weeks ago
**Band 3 Team Secretary**
**Monday, Tuesday, Wednesday 9am-5pm**
**OR Monday to Friday 9am - 1pm would be considered**
**£11.11 per hour**
**Lurgan**
**Temporary vacancy 3-4 months initially**
**JOB SUMMARY**:
The person appointed will act as a Personal / Team Secretary and will be responsible for providing secretarial support to senior members of staff, as well as assisting in the support of their professional team and assisting with the day to day management of the office to ensure a smooth running, high quality service.
**KEY RESULT AREAS / MAIN RESPONSIBILITIES**
- Provide secretarial services to senior members of staff and the professional team, including organising and maintaining diary/schedule to arrange appointments and meetings.
- Type reports, memos, letters, forms etc., as required from manuscript, audio and notes using a word processing system or through digital dictation.
- In addition as a member of a secretarial/clerical team, the post-holder will be required to provide clerical support to other members of staff within the department.
- Prioritising and carrying out word-processing duties to a high standard.
- Arrange and provide administrative support at meetings including minute taking and issuing of relevant documentation (at base or other locations as required).
- Open, sort and distribute all mail to the department.
- Take appropriate action in relation to mail, telephone and other enquiries ensuring effective messaging and ‘bring forward’ systems are in place and necessary follow-up action is taken as well as appropriate reception duties.
- Liaise with outside agencies and other disciplines, dealing with enquiries as appropriate.
- Communication by telephone, written correspondence and possible face to face contact with clients, families or other members of the public in relation to referrals, equipment and service provision (i.e. waiting list).
- Input and retrieve appropriate information from computerised system, e.g. Paris, Epex, Lcid etc.
**Essential Criteria**:
1. 4 GCSEs at Grades A-C including English Language or equivalent / higher qualification and 1 years’ experience in a clerical / administrative role
**Or**
2 years’ experience in a clerical / administrative role
3. Experience in the use of Microsoft Office products including Word and Excel or equivalent.
- Platinum Recruitment NI Ltd is an equal opportunities employer and a Corporate Member of the Recruitment and Employment Confederation (REC) and abides by the REC Code of Professional Practice. Platinum Recruitment NI Ltd adheres to all current employment legislation._
**Job Types**: Part-time, Temporary contract
Contract length: 4 months
Part-time hours: 22.5 per week
**Salary**: £11.11 per hour
Schedule:
- Monday to Friday
Ability to commute/relocate:
- Lurgan, County Armagh: reliably commute or plan to relocate before starting work (required)
**Education**:
- GCSE or equivalent (required)
**Experience**:
- Customer service: 1 year (required)
- Administrative experience: 1 year (required)
**Language**:
- English (required)
Licence/Certification:
- Driving Licence (required)
Work Location: In person
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